For Organisations

Newsletter for student organisations 5/2014

27.05.2014

1 Student organisation, join us co-creating the biggest freshman event of the year!
3 Organisations, sign up for the opening carnival!
4 Remember: HYY's organisation contests 2014
5 Invite international students in your activities - Welcome Fair on Aug 27-28 at 10-17 p.m.
6 Come to arrange HYY's 146th anniversary!
7 FREE-OF-CHARGE PRINTING CONTINUES FOR STUDENTS
8 Please tidy up your premises before summer
9 HYY is on a summer vacation Jun 19 - Jul 27

 

N E W S L E T T E R   F O R   S T U D E N T   O R G A N I Z A T I O N S
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HYY’s Organisation wiki: http://hyy.helsinki.fi/wiki
HYY’s Organisational affairs: https://www.facebook.com/HYYnJarjestoasiat
Troubles with organisational premises: toimisto at hyy.fi, 050 551 6145. Jarjestosihteeri at hyy.fi, 050 537 3798.

1 Student organisation, join us co-creating the biggest freshman event of the year!

Do you believe that the best freshman event is being held by your organization or in your faculty? You probably haven’t seen everything yet.

The Freshman adventure (Fuksiseikkailu) is an event for all the new students at the University of Helsinki held on 25 September 2014. The event will be held all around the city. During the Freshman adventure the freshmen will get to know the wide variety of student organizations through engaging tasks at checkpoints located where the organization is actually operating. Also the Student Union (HYY) will be exhibiting its facilities and activities as a part of the event, so this will be a chance for the freshmen to get to know HYY. The Freshman adventure is being held for the first time.  The event will be mainly in Finnish, but checkpoints are encouraged to be also in either English or Swedish.

Grab the opportunity to recruit new members, exhibit your activities and show the other student organizations who has the best groove and most innovative checkpoint task!

The event will begin with a common starting shot in the city center, spread out throughout the city and gather up again to the finishing line and after party in the city center. The starting time is at 16 pm and the finishing line will close at 21 pm, at which time the checkpoints are also allowed to close. The organizations are asked to exhibit their activities in their own facilities, so that the new students will see all the diverse place where the student culture lives and the event will spread outside the city center. Also the organizations that don’t have any facilities of their own can naturally take part. In this case we will collaborate a suitable location.

The participants will collect themselves points from the different categories, so that all of the checkpoints will surely get visitors. The organizations can of course market their checkpoint before the event for example at the Opening Carnival at 1 September or attract audience by selling overall badges or tickets to their events. The checkpoints have only one requirement: engaging activities!

In practice, holding a checkpoint means giving a short (c. 10 minutes) task for freshman groups of varying size (5-10 persons) during the event in organizations own facilities or elsewhere. More detailed information on practical issues and timetables will follow for registering organizations in August.

So register your organization for the event by 16 June via E-form. In addition to the name of your organization, tell also the raw idea of your checkpoint and its location in Helsinki. The final checkpoint plans will be asked by the end of August.

Register via form: https://elomake.helsinki.fi/lomakkeet/51712/lomake.html

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3 Organisations, sign up for the opening carnival!

The Opening Ceremony of the academic year and the Opening Carnival will be celebrated on Monday, 1 September. According to the Rector's decision, teaching has not been organised in the afternoon of the opening day in previous years, and this will probably be the case this year, too. Therefore everyone at the University can participate both in the Opening Ceremony at 12noon and the Opening Carnival from 2pm to 6pm if they wish to do so. The more specific programme of the opening day will be published on the HYY website at the end of August.

The organisations within HYY and university units can introduce their activities for thousands of students during the Opening Carnival. This is an excellent opportunity to gain new enthusiastic members for organisational activities! You can register with the following form by 12noon on 11 August: https://elomake.helsinki.fi/lomakkeet/43329/lomake.html?rinnakkaislomake...

In addition to the presentations of organisations, the opening carnival offers versatile programme, such as the performances of choirs, orchestras, theatre groups and sports clubs within HYY. If your organisation or group wants to perform at the Carnival, please get in touch asap with HYY's Specialist-Producer Pipsa Penttinen (pipsa.penttinen at hyy.fi, 050 537 2831).

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4 Remember: HYY's organisation contests 2014

HYY's committees declare open the organisation contests of the year 2014. Deadline for entries depends on a category, the winner of each contest will be published in HYY's chairperson seminar on 11 Nov 2014. All contest juries will be published at the same time. The prize varies depending on a category.

This year's categories are:

Freshman event contest
Sports event contest
Website contest
Organisation paper contest
Overall badge contest
Academic affairs deed of the year

More information (rules, deadlines, etc.) here: http://hyy.helsinki.fi/en/blog/hyys-organisation-contests-2014

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5 Invite international students in your activities - Welcome Fair on Aug 27-28 at 10-17 p.m.

In August it is possible for associations active within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on 27th and 28th of August between 10 and 17 p.m. Go international at home, join the event and invite international students in your associations’ activities!
Enrol your association to the Welcome Fair of the autumn 2014. You can participate for some hours or for the whole day. The places available are limited, registrations to HYY specialist Katja Långvik by e-mail on katja.langvik@hyy.fi before  the 20th of August. More information available also by phone: 050 543 9608.

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6 Come to arrange HYY's 146th anniversary!

Are big parties close to your heart or do you enjoy academic anniversary festivities? Have you perhaps been involved in organising one, or are you good at pulling the strings? Apply for the position of HYY's anniversary master!

The 146th anniversary will take place on 26 Nov and it is celebrated in the form of academic dinner party. The anniversary master will participate in the planning of the party and is responsible for the practical implementation. You can also apply as a pair!

A total reward of EUR 1,000 is paid for the master or masters. Free-form applications should be sent to the address hallinto(at)hyy.fi with the subject ”KYLLÄ! - vuosijuhlamestariksi 2014” by 4pm on Mon, 9 June 2014. Possible interviews will be held during the week 24.

Further information:

Pipsa Penttinen, Specialist-Producer (culture) tel. 050 537 2831, pipsa.penttinen(a)hyy.fi
Aarni Suvitie, Board Member in charge of cultural affairs tel. 050 325 8041, aarni.suvitie(a)hyy.fi

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7 FREE-OF-CHARGE PRINTING CONTINUES FOR STUDENTS

The board of the IT Center has decided that the current students’ printing practice will continue until the end of 2015.
Black and white printing will continue for free with separately designated printers at general information technology premises. These printers can only print in black and white; they cannot be used to copy or scan. Printing is only permitted for documents related to studying.
Unigrafia multi-function printers intended for colour printing, scanning and copying are no longer free of charge, since 15 April. Material unrelated to studying can also be printed with these devices.
The university continues the development of its digital learning environment so that in future, for example, written work that relates to studying can be returned electronically and the need for printing related to studying would be as minimal as possible.
Https://flamma.helsinki.fi/portal/home/sisalto?_nfpb=true&_windowLabel=contentviewer&contentId=HY320159&lang=en&_pageLabel=content_view

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8 Please tidy up your premises before summer

Please tidy up your premises so that flies or other pests cannot invade them during the summer. For example, it’s wise to remove any food supplies before hot weather. Empty bottles should also be properly discarded.

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9 HYY is on a summer vacation Jun 19 - Jul 27

HYY's service office is closed from June 19 to July 27. HYY wishes all student organisations a nice and relaxing summer!

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