For Organisations

Student Organisations Newsletter 4/2018

25.03.2018

1. New specialist for organisational affairs
2. Training about GDPR, the new EU General Data Protection Regulation 9 April
3. Smoking in front of the New Student House
4. Event safety training for persons in charge of safety in organisations 24 April
5. Do you know a student who pays tuition fees?

1. New specialist for organisational affairs


HYY has selected Jaakko Kalske as the new specialist for organisational affairs. The current specialist has her last day in HYY 23 March and Kalske start 3 April. You can reach the new specialist by email jaakko.kalske@hyy.fi or jarjestosihteeri@hyy.fi or by phone 050 537 3798. This is the last organisations newsletter from specialist Maeda, the next one will come from the new specialist Kalske.

During the week without a specialist you can contact the board member in charge of organisations Jane Kärnä (jane.karna@hyy.fi, 0505439615) or the chair of the Financial Committee Sara Järvinen (sara.jarvinen@hyy.fi / 050 595 0324) as usual.


2. Training about GDPR, the new EU General Data Protection Regulation 9 April


The new EU-wide General Data Protection Regulation will enter into force in May. The new regulation concerns all organisations as well. HYY, AYY (Student Union of Aalto University) and TEK (Tekniikan korkeakoulutetut) organise a training together in Otaniemi on 9 April from 3:30 pm to 7:30 pm. The training consists of a common lecture and workshops. The lecture is livestreamed and is in Finnish but one of the workshops will be held in English and will summarize the key points of the lecture and give brief instructions and tips on how student organizations should develop their practices regarding personal data. Deadline for sign-ups is 6 April.

Sign up: https://www.lyyti.in/GDPRluento_9418
More information: https://www.tek.fi/fi/palvelut/tapahtumat/tietosuojalainsaadanto-uudistu...
Facebook: https://www.facebook.com/events/769005286629302/


3. Smoking in front of the New Student House


HYY and HYY Group have declared themselves smoke free workplaces and due to that smoking is prohibited from now on at all times in front of staircase A. Permitted smoking places at the New Student House are the smoking room on the third floor of staircase A, the balconies and in front of Staircase C/Hansatalo where you can also find an ashtray.


4. Event safety training for persons in charge of safety in organisations 24 April


What should you do if a participant reports a case of harassment, someone acts aggressively or a board member has a panic attack in your organisation’s event? What do persons in charge of event safety do, and how can appointing one improve event safety?

HYY is organising a training session on acting as the person in charge of event safety for organisations that operate under HYY. You can participate in the session even if your organisation has not yet appointed separate persons in charge of safety for its events. In the training session, we will go through the most common problems and dangerous situations as well as how to react in case of emergency. We will also look at the safety principles used in HYY’s events, which organisations may base their own on.

Anyone from an organisation’s board may participate, but we especially recommend the training session for persons in charge of equality or event safety as well as the chairs. Sign up: https://www.lyyti.fi/reg/hyyturvallisuus

What: Event safety training for persons in charge of safety in organisations
When: At 5.00 pm on 24 April
Where: At Wilhelmsson Hall in the New Student House (at Mannerheimintie 5A, 5th floor)
Questions: Julius Uusinarkaus / julius.uusinarkaus@hyy.fi / +358(0)50 325 8041

The facilities are unfortunately not wheelchair accessible. If you need help getting to the event, please contact the organisers.

5. Do you know a student who pays tuition fees?

Last year University of Helsinki got its first international students who pay for their studies. HYY is hoping to get in contact with them: we wish to find out how they feel about their studies, student services, welfare and subsistence. If you know someone, please send them a link to this survey: https://goo.gl/forms/0bMwKFOtK6XdmlDv1

More information: Hannele Kirveskoski, hannele.kirveskoski@hyy.fi