HYY150 – 150 years of university community
Think Corner (at Yliopistonkatu 4), 3.30 pm–5.00 pm on 26 March

We warmly welcome you to celebrate 150-year-old HYY’s and 378-year-old University of Helsinki’s journey together at the Think Corner!

The Student Union, with its own anniversary year under way, is celebrating the University’s anniversary in a refreshing, cosy occasion on Monday, 26 March. There is a lot of shared history between 150-year-old HYY and the University of Helsinki, which will be remembered in upcoming events of the Anniversary too. But what will the next 150 years together bring along?

In the event, you will get to have a look at the contents of HYY’s Anniversary year and meet the influencers of the University community. Have your photo taken on a polaroid camera in front of the HYY150 photo wall, get yourself a HYY150 tote bag or overall badge, and send a letter to the student union of the future. You can also expect to hear some greetings and music.

The event is open to everyone. Welcome!


3.30 pm - Opening words: Chair of HYY’s Board Lauri Linna

4.00 pm - Greeting from the chairs of the Student Union

4.45 pm - Helena Lahtinen & Heikki Pajunen play David Bowie

Also participating:
HYY150 photo wall
DJ Gareth Hayes

The event is hosted by Vice Chair of HYY’s Board Krista Laitila.

Booking rounds for Alina Hall are held from 14 Mar till 9 Apr

Booking rounds for Alina Hall are here again. The hall can be booked during the two booking rounds. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the autumn of 2018. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina must complete the user training for Alina hall in 2018 by their reservation date. Training sessions will be held at the beginning of the autumn and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi

Advance booking

Advance booking round is from 12 pm on the 14 March  - 11:59 pm on the 20 March. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at: https://goo.gl/forms/xJhkgzsoCw8022Pj1

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 17:30 pm - 20 pm on 22 March.

Actual reservation rounds

Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations. Organisation can have only one (1) reservation in a round, but there can be several options for the date in the reservation form.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.

Round I
Reservation period 12pm, 23 March – 12pm, 28 March.
Reservations are made through the form: https://goo.gl/forms/KlNe4zT2i1hXpoVr2
Processing of reservations 29 March,  17 pm - 20 pm.

Round II
Reservation period 12pm, 3 April – 11:59pm, 9 April.
Reservations are made through the form: https://goo.gl/forms/73K0YMM5KLhavS7s2
Processing of reservations 11 April,  18 pm - 21 pm.

Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.

Reservations after the reservation rounds

You can request for the remaining dates (if there are any)  at HYY's Service Office from 16th April onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi

If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson Lauri Grünthal lauri.grunthal(at)helsinki.fi, 0503277480

1 Info session on the allocation of premises on the 8th of March at 5 PM

2 Booking rounds for Alina Hall March 14th - April 9th

3 Worried about a friend or family?

4 Training for people in charge of environmental affairs Mar 14

5 Theatre Agents' Night for people in charge of events/culture Mar 15

6 Does your organisation want to make some money on May Day?

1 Info session on the allocation of premises on the 8th of March at 5 PM

HYY allocates its organisational premises again for 2019-2020.
Info session about the allocation process will be held at Wilhelmsson Hall on Thursday March 8th at 5 PM. Unfortunately the space is located on the fifth floor and the staircase has no elevator.

All organisations operating within HYY can apply for organisational premises. The organisation must have been accepted to operate within HYY and must have filled out their contact information for 2018 into the Tahlo system in order to be able to apply. Applying for premises also requires that the organisation fills out the survey on using premises and the application for premises. Links to the survey and the application will be sent out when the application process begins. The Financial Committee will decide the final schedule and criteria for the allocation process in their meeting on the 13th of March.

The info session includes information about the schedule of the allocation process, tips on how to fill out the application and survey and which premises are allocated for 2019-2020.

In this year’s allocation the premises will be allocated for the next two years, 2019 to 2020. The allocation is prepared by HYY’s Financial Committee and ratified by HYY’s Board.
Facebook: https://www.facebook.com/events/1694130864006851/

More information:

Chair of the Financial Committee Sara Järvinen
050 595 0324

Board Member in charge of organisations Jane Kärnä

Specialist (Organisations) Emi Maeda
050 537 3798

2 Booking rounds for Alina Hall March 14th - April 9th

The booking rounds for Alina Hall for Fall 2018 will begin soon. Booking rounds will be organised on the following dates:

Advance booking round 14th-20th of March
First actual booking round 23rd-28th of March
Second actual booking round 3rd-9th of April

3 Worried about a friend or family?

Together with the Finnish Association for Mental Health HYY and Nyyti ry offer a course in Mental First Aid for students active in organisations. The course, which is free of charge, is held on Oct 7-8 and it doesn't require any previous knowledge. Unfortunately the course language and its materials are all in Finnish. Let us know if there is demand for this kind of course also in English!

Further information:
HYY's board member Laura Wathén, laura.wathen@hyy.fi

4 Training for people in charge of environmental affairs Mar 14

Hey you, organisation active in charge of environmental affairs! Come to Sparre to get inspiration and share your experiences, because you don't have to fight alone with environmental issues!
On Wednesday 14.3. at 5 pm, the Environmental Committee of HYY organizes an event for all environmental representatives (Mannerheimintie 5A 2nd floor). Welcome!

5 Theatre Agents' Night for people in charge of events/culture Mar 15

Person in charge of culture and events in your organisation — welcome to the Finnish National Theatre's evening for Theatre Agents on 15 March!
In cooperation with the Finnish National Theatre, HYY is offering all HYY's persons in charge of events and culture an evening for Theatre Agents for the first time on Thursday 15 March!
The evening for Theatre Agents is a unique opportunity to be among the first to hear about the Finnish National Theatre's new performances — and of course to reserve the best spots for your organisation and friends before everyone else. Student benefits for HYY's members are marvellous this year! You will get more information on the benefits by attending the event.
Leading theatre professionals themselves will be introducing us to the programme of autumn 2018. You are very welcome to join!

5.00 pm: Doors to the Small Stage open and snacks are served in the lobby.
5.30 pm: Programme at the Small Stage begins.
After the programme there will be time to mingle in the lobby, enjoy a glass of bubbly and make reservations for the most interesting shows.

Sign up by 9 March. There is a limited number of places available. Participation is free for HYY's members.

Sign up here: https://www.lyyti.in/Teatteriagenttien_ilta_3965/en

Facebook: https://www.facebook.com/events/196302417807125/

6 Does your organisation want to make some money on May Day?

Now there is a good opportunity to do an eco action and to fill the coffers of your organisation! HYY declares a competitive bidding for organisations for cleaning Ullanlinnanmäki after May Day.
The organisation must commit to provide the full contribution of at least ten people. Cleaning will take place on Wednesday 2 May, approx. from 7am to 2pm.

Bids by 10 am Tuesday 20 March to Julius Uusinarkaus (julius.uusinarkaus(a)hyy.fi). If two organisations make the same bid, the organisation who made the bid first will win. The organisation with the best bid will be contacted on Tuesday 20 March.

Does your organisation have an amazing regular event that you would like to organise with a larger-than-usual budget and greater investment in communications? Has your student nation once organised a single first-rate event that should definitely be organised again? Have you always dreamed of realising an event concept that your hobby organisation has not previously had the money or resources for? Or would you just like to organise something awesome with your HYY buddies for no particular reason other than to celebrate the 150-year-old Student Union?

This year all of this is possible.

In addition to the epic Anniversary, Flora’s Day, crowning of Manta and other traditional events, HYY is organising a two-week festival called HYY150 to celebrate the Anniversary year. The festival brings together the most interesting events of the organisations, student nations, hobby organisations and committees operating under the Student Union. The Festival tours the campuses of the University of Helsinki as well as downtown Helsinki from 10 to 24 November and culminates in HYY’s 150th Anniversary.

The Festival catalogue is being filled now. Sign up your own organisation’s event!

Events in the HYY150 Festival must have high quality, focus on the audience, be open to everyone and be in line with HYY’s values – but otherwise you are free to do what you want. Would you like to organise a band night, choir concert or techno party? How about an interview, debate or discussion event? Stand up night, theatre performance or drag show? Or even a food fair, science exhibition, historical walking tour or escape room?

Whether your idea is related to science, arts or nature, sign it up for the HYY150 Festival and join us to create the largest event of the Anniversary year. HYY awards grants and offers productional coaching, visibility in HYY’s event communications and support for acquiring event premises for the parties taking part in the festival.

Draft a description, budget and preliminary communication plan for your event and sign it up by 30 April using this form: https://www.lyyti.in/HYY150festivaali_3190/en

HYY reserves the right to select the events that participate in the HYY150 Festival. Organisations selected for the Festival must sign a contract stipulating the conditions for awarding the grant. Decisions on awarding the grants are made individually for each event. The events must be organised during the festival, between 10 and 24 November 2018. They must be open to everyone and realised in accordance with HYY’s values.

Questions and inquiries: krista.holm (at) hyy.fi

Info session on operational grants for organisations
Worried about a friend or family?
Have you encountered or witnessed sexual harassment during your studies?

Info session on operational grants for organisations

On what grounds does HYY decide the amount of money my organisation receives?
How could I receive a larger operational grant?
What do I do if our financial report or other financial documents are not ready in time?

The Financial Committee of the Student Union’s Board will be talking about the allocation of organisations’ operational grants and answering any related questions in Wilhelmsson Hall on Monday 19 February from 5 pm to 6 pm.

The info session will include information on the principles according to which the grants are allocated, how the allocation of operational grants is conducted and how you can attempt to increase the grant your organisation has received.

Questions can also be sent in advance to the chair of the Financial Committee at sara.jarvinen@hyy.fi

Unfortunately, the premises are not accessible.

WHERE? In Wilhelmsson Hall (at Mannerheimintie 5 A, 5th floor)
WHEN? On 19 February from 5 pm to 6 pm
WHY? Because HYY wants to give you money
Facebook: https://www.facebook.com/events/138729190273385/


Worried about a friend or family?

Together with the Finnish Association for Mental Health HYY and Nyyti ry offer a course in Mental First Aid for students active in organisations. The course, which is free of charge, is held on Oct 7-8 and it doesn't require any previous knowledge. Unfortunately the course language and its materials are all in Finnish. Let us know if there is demand for this kind of course also in English!

Further information:
HYY's board member Laura Wathén, laura.wathen@hyy.fi


Have you encountered or witnessed sexual harassment during your studies?

The Helsinki Association of Women Researchers is conducting a survey on sexual harassment in universities. The survey is aimed at all students and personnel of the University of Helsinki, Aalto University and the University of the Arts Helsinki regardless of gender and position. It is possible to respond to the survey anonymously. The aim of the survey is both to gather information on harassment occurring in universities and student life and to explore people’s understanding of what sexual harassment is. Please answer the survey by 12 March 2018.


1. Tuning Day 22nd of February
2. Does your organisation want to take over HYY's Instagram?
3. Course on Mental First Aid - save the date!

1. Tuning Day 22nd of February
Inspiration, development and tuning! Tuning Day, the training event for organisation actives, is here again on Thursday 22 February 2018! Whether you are active in a hobby organisation, student nation, subject organisation or faculty organisation, this event will provide you with chances to learn something new!
Read more: https://hyy.fi/tuningday

2. Does your organisation want to take over HYY's Instagram?
HYY loves its organisations and wants to showcase their diversity by giving our Instagram account to you for a day, two or even a full week! This year, the takeovers will focus on HYY's instastory, but each organisation can post some picture in the feed too!
The account has over 2500 followers, so this is a great opportunity for you to reach new people, gain new followers and make yourselves known!

Does your organisation have an awesome event concept? Do you organise superb activities for students or do you have amazing studying places at your campus? Or maybe you have something else you’d like to show (off) to other students?
Interested? Please contact Jane Kärnä, the member of HYY's board in charge of organisational communications at jane.karna@hyy.fi to get the chance to take control of HYYs Instagram!

3. Course on Mental First Aid - save the date!
Together with the Finnish Association for Mental Health HYY and Nyyti ry offer a course in Mental First Aid for students active in organisations.
The course, which is free of charge, is held on March 17-18 and it doesn't require any previous knowledge. Unfortunately the course language and its materials are all in Finnish. More information and sign up will be published later.
We are looking into possibilities of organising a course in English in the future.

Welcome to the HYY’s Chairpersons’ Seminar on the 29th of January! The seminar gathers chairpersons from all various organisations operating within HYY, offers support, new ideas and tools to make your year as chairperson as good as possible. All chairpersons and one other representative (e.g. vice chairperson) from all the organisations operating within HYY are welcome to the event. Sign up via this form by Wednesday the 24th of January by 23:59:


The event begins at 5 pm with a common session and a little snack at the Alina and Wilhemsson Halls (New Student House,  3rd and 5th floor). After the common session each participant will take part in two workshops of their choosing. Each workshop will last 50 minutes with a small break in-between. After the workshops we’ll eat and close the official part of the event. Afterwards we’ll continue the evening with a relaxed afterparty where you also have a chance to go to the sauna. We will send the further information about the schedule and rooms before the event.

The event will be mostly in Finnish, but the workshops can also have English speaking groups (please choose the option in the sign up form) and we will do our best to help you follow the event.

The workshops:

Workshop 1: Chairperson's ABC 
The basics of being a chairperson. What are the minimum requirements that the chairperson should know? Which things should be done in the beginning of the year? Where can you get help and support?

Workshop 2: Meeting practices
No more confusion or frustration about meeting practices! Here you’ll hone your skills and after the workshop you will excel in running meetings.

Workshop 3: Documents as a superpower!
Does your organization only write documents to please HYY? Not anymore! Through this workshop you will be able to realize how to use your documents as assets for your organization.

Workshop 4: Yes, we can!
Tips and discussion about how to make sure your volunteers can keep going for all of the 365 days.

Workshop 5: Team building and motivating
In organizations team building and motivating are the things that pretty much determine what the year will be like for the board. In this workshop we practice and generate ideas for creating a functioning board and keeping them motivated throughout the whole year.

Workshop 6: Towards new horizons – leadership in transformation
Do you want to take your organization to a new direction? How to lead the transformations in your organization both when operations are developing and when they are changing? In this workshop you’ll get tips to successful transformation and training on leadership in the middle of transformations.


The seminar is organized by HYY’s Student Organisations Committee. More information on the event from the president of the committee: Lauri Grünthal, lauri.grunthal@helsinki.fi, 0503277480.

All organisations wanting to use the Alina Hall during the spring must send at least one representative to the Alina Hall training. The organisation must have taken part in the training in order to use their Alina reservation, this will be checked when handing the keys for the premises. All organisations must participate in the training each calendar year and at least one person appointed as a security person in each event organised at the Alina Hall must have participated in the training within the last year. It is highly recommended that several people from one organisation take part in the training. Each participant must sign up by filling out this form. You may represent only one organisation for the training.

The trainings are held at the Alina Hall, on the third floor of the New Student House (Mannerheimintie 5 A). There will be trainings in Finnish, Swedish and English, so please pay attention to the language options for the date you pick and take notice of the different times as well. The training lasts about an hour. The dates for the trainings are:

15.1. 6 pm (suomi/English)
17.1. 6 pm (suomi/svenska)
22.1. 5 pm (suomi/English)
22.1. 6.15 pm (suomi/English)
23.1. 5 pm (suomi/svenska)
23.1. 6.15 pm  (suomi/svenska).

Sign up for the trainings here: https://goo.gl/forms/KZzek8W5A8iwmelj2

More information from the President of HYY's Committee for Student Organisations Lauri Grünthal, lauri.grunthal(at)helsinki.fi, 0503277480

Also remember these:

Alina Hall's user agreement
Alina Hall's user's manual
Security person agreement

Have a peaceful, merry Christmas!
Save the dates: Seminar for Chairpersons I on 29 January and Tuning Day on 22 February
Wish international students welcome!

Have a peaceful, merry Christmas!

HYY’s office is closed from 21 December to 1 January. HYY thanks all organisations for the past year and wishes all organisational actors a peaceful and carefree Christmas!

Organisations operating in HYY’s premises: please remember to redirect or cancel any subscriptions to papers you may have for the duration of the Christmas holidays. Please also make sure that all windows are closed and waste containers emptied.

Save the dates: Seminar for Chairpersons I on 29 January and Tuning Day on 22 February

Year 2018 kicks off with the Seminar for Chairpersons organised by the Student Organisations Committee on Monday 29 January. The seminar offers a generous dose of training and meeting your fellow chairpersons. The programme and schedule will be published later, but now is the time to mark the date on your calendar!

When the chairpersons have been trained for their tasks, it is time to offer support and knowledge to all organisational actors and anyone else interested in the contents of the Tuning Day programme! The Tuning Day is a training day for HYY’s organisational actors, featuring training, inspiration and discussions on themes that interest organisational actors. The Tuning Day is held on 22 February in the Main Building of the University. The programme includes at least training sessions for treasurers, persons in charge of equality, event organisers and communicators.

Wish international students welcome!

Welcome Fair on January 10, 2018 at the Language Centre

Go international at home, join the event and invite international students in your organisations’ activities! It is possible for student organisations within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on January 10th, from 10 a.m. till 4 p.m. The places available for student organisations are limited.

Sign up at https://www.lyyti.fi/reg/Welcome_fair_1341/en

Sign your organisation up at the latest on January 7th, but preferably earlier.

Should you not be able to be present at the Welcome Fair, it is possible to participate with a poster or flyers in English. Sign up through the link above regardless of whether you’ll present your organisation in person or through materials.

For more information please contact HYY specialist Hannele Kirveskoski: hannele.kirveskoski@hyy.fi or 050 543 9608. Contact her if you’d like to check when students from your faculty will be expected at the Welcome Fair.

The winners of this year’s organisation contests have been chosen and rewarded! The winners were announced at the Organisation Gala on November 20th. Many organisations participated and the candidates were of high quality. Here you can find short descriptions of each category, used criteria and the winner.

Overall patch contest
The overall patch contest looked for fun, cool, clever or in other ways brilliant overall patches. The contest had 16 participants. Some concentrated on bringing whatever the organisation is about up in a funny way, some were made for a specific event and some commented on recent events. The winner was chosen by the Student Organisations Committee via voting. The winner was Erikeepperi’s patch.

Organisation paper contest
The contest accepted physical and online papers. 14 organisation papers participated. The winner was chosen by a separate jury. The jury concluded that all the participating papers were of high quality. The frontrunners were Tutkain by Kannunvalajat (faculty organisation for the faculty of social sciences), Poleemi by Polho (political history students) and Groteski by Media (communications students). Tutkain was chosen as the winner. The jury assessed that Tutkain looks into phenomena at the university and in society. The number that was sent in for the contest examined humanity and what it is to be ‘me’. Some parts of the paper were in English which claimed praise from the jury. The content and layout of the paper were amazingly produced. For these reasons Tutkain was chosen as the winner. You can view the number sent in for the contest here: http://issuu.com/tutkain/docs/tutkainissuu2/1?e=0

Sitsisong Contest
All participating songs had to be at least have new, rewritten lyrics but completely new tunes were also accepted. The song had to be fit to be sung at a sitsit but otherwise the theme was up to the writer. The song had to be written during the year 2017 and it could also still not have published. A total of 9 songs participated in the contest. The themes varied from studies related issues and student life to current issues and changes. The winner was chosen by the Student Organisation Committee and all songs were tested by singing them. Humanisticum’s entry Valehtelisin jos edustaisin (“I would lie if I represented”) was voted as the winner. The song was written to raise awareness and recruit new student representatives. Humanisticum is the faculty organisation for the faculty of arts. You can listen to the winning song here: https://soundcloud.com/timo-kalliokoski-257598080/valehtelisin-jos-edust...

Cooperation Contest
The Cooperation Contest was looking for cooperation between two or more organisations. We hoped to find a way of cooperating that would be distinctive, eye-opening and especially beneficial, meaningful or elating for the participants. The cooperation could be an event, campaign or something else. The cooperation had to have taken place during the year 2017. Seven entries were submitted to the contest, all of very high quality and commendable. The entries varied from cooperation centered to creating unity amongst the student in the new programmes at the university to a sports event. The winner was chosen by the Student Organisations Committee. The winner was Konflikti 2017, a conflict simulation organised by Polho and VOO from HYY together with other student and other organisations from across the country. More information on the winning cooperation: https://www.conflictsimulation.net

BOOST365  Contest
BOOST365 focused on finding ways organisations take care of their actives and things they do to help them get through the year without being too stressed and tired. The entry could be an event or on-going activities as long as they focused on the wellbeing of the organisation’s actives. Sadly, the contest didn’t get many participants which increased the worry whether organisations pay enough attention to their actives’ wellbeing and whether they know how to do it. Actives’ wellbeing was one of the main focuses of the Student Organisations Committee during 2017 and its importance has been very obvious and the theme will carry on as one of the emphasis next year as well. The winner of the contest was picked by a jury that featured a specialist from Nyyti ry. Aikuiskasvatuksen kilta (AKK) was chosen as the winner. Their work for the wellbeing of their actives was highly commendable as it was ongoing, diverse, inclusive and of high quality.

Advocacy Act of the Year Contest
The Studies Committee wishes to motivate organisations to do advocacy. That is why the Committee organized a contest to find the best advocacy act of the year 2017.
Six acts participated, all commendable and meaningful. They concentrated on things like feedback students give on courses, mentoring and finding your way on a new campus. The criteria used when selecting the winner were the impact the act had had, the length of the impact, cooperation and including the community. Good communications about the advocacy work was also appreciated. The winner was a cooperation between four subject organisations from the Art Research Programme: Aistimus (aesthetics), Katharsis (comparative literature), Repliikki (theatre research) and Synkooppi (musicology). Their actions helped secure necessary funding for special courses.

Environmental Sitsit of the Year
During the year 2017 HYY’s Environmental Committee has developed a guide to a more environmentally friendly sitsit. The guide will be published in early 2018. The Environmental Committee’s contest they looked for the best environmentally friendly sitsit. The criteria were recycling, the food’s impact on nature, spoilage and the sustainability of the decorations. Three organisations participated with their sitsit.
The winner of the contest was Symbioosi, the organisation for biology students. Symbioosi’s sitsit were praised for a delicious-sounding menu that took advantage of the harvest season, recycling and home-brewed beverage.