How could your organisation or community be even more appealing, more inclusive and how to better take diversity into consideration when planning events? How could your community be even better and welcoming for all?

HYY organises an equality and inclusiveness themed training evening at Siltavuorenpenkere on 11 December. All organisation actives and other interested in the topic are welcome to join!

The event aims to offer new insights on the various ways of how to make an organisation or community and its actions as equal and inclusive as possible. The event is also a perfect chance for newly elected board members and actives to get a headstart and absorb ideas for the upcoming year.

Facebook: https://www.facebook.com/events/783012685391727/


Sign up:

https://lyyti.in/haloo

The event is organised in cooperation with the University of Helsinki.

The event is held mostly in Finnish, but we will do our best to help out with other language requirements. The place is accessible by wheelchair.


The program:


17:00 Coffee hour
17:10 Opening words, vice rector Tom Böhling (UH) & Jane Kärnä ja Laura Wathén (HYY)

Short speeches
17:20 Jemina Fallenius, Pykälä
17:30 Emi Maeda, EHYT ry
17:45 Mona Eid, Ruskeat Tytöt
18:00 Break
18:05 Equaliy & University community -discussion

Tools
18:35 Break and getting ready for workshops
18:40 Workshop I
19:10 Break
19:15 Workshop II
19:45 The event ends

1. Hello? -  Tools and thoughts for a more inclusive and equal community - event


2. Organisation – to still got time to respond to the equality survey and win a free reservation at Sivistys!


3. Welcome Fair on January 9, 2018 at the Language Centre!


4. Survey: international students in organisations


5. Sign up your organisation for the Students’ Independence Day Procession!


6. Evening on financial statements on 4 December 2018


7. Organisation active - join HYY's Student Organisations Committee!


1. Hello? -  Tools and thoughts for a more inclusive and equal community - event


How could your organisation or community be even more appealing, more inclusive and how to better take diversity into consideration when planning events? How could your community be even better and welcoming for all?

HYY organises and equality and inclusiveness themed training evening to Siltavuorenpenkere on 11 December. All organisation actives and other interested in the topic are welcome to join!

The event aims to offer new insights on the various ways of how to make an organisation or community and its actions as equal and inclusive as possible. The event is also a perfect chance for newly elected board members and actives to get a headstart and absorb ideas for the upcoming year.

More specific content and the schedule for the event will be published on Tuesday 5 December when the sign up opens. The event is organised in cooperation with the University of Helsinki.

Tapahtuma järjestetään suomeksi. Pyrimme auttamaan muiden kielitarpeiden mukaan parhaamme mukaan. Tila on esteetön. Tapahtumassa on kahvitarjoilu.

The event is held mostly in Finnish, but we will do our best to help out with other language requirements. The place is accessible by wheelchair.

Facebook-event: https://www.facebook.com/events/783012685391727/


2. Organisation – to still got time to respond to the equality survey and win a free reservation at Sivistys!



HYY’s equality and organisational sectors have created an equality survey for organisations in order to chart the situation in organisations and to develop HYY’s equality activities and training. The survey is aimed at organisations operating under HYY. We hope to receive one (1) answer per organisation. We will raffle a free reservation at Sivistys for spring 2019 among the organisations that respond to the survey.

The survey is open from 6 to 30 November. The survey: https://www.lyyti.in/Yhdenvertaisuuskysely_jarjestoille_2621/en

3. Welcome Fair on January 9, 2018 at the Language Centre! 


Go international at home, join the event and invite international students in your organisations’ activities! It is possible for student organisations within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on 9th of January between 10 and 16 p.m. The places available for student organisations are limited.
 
Sign up at https://www.lyyti.fi/reg/Welcome_fair_2147/en 

Sign your organisation up at the latest on January 2nd.
 
For more information please contact HYY specialist Hannele Kirveskoski: hannele.kirveskoski@hyy.fi


4. Survey: international students in organisations


HYY is making a survey to investigate organisations’ best practices concerning internationality, the challenges they have and the things HYY could support organisations in. Responding to the survey only takes a couple of minutes but the information is very valuable to us! https://www.lyyti.fi/reg/Kansainvaliset_opiskelijat_jarjestoissa_2382/en

Thank you!


5. Sign up your organisation for the Students’ Independence Day Procession!


Using the form, please inform us whether your organisation is participating with your flag in placing the wreaths at Sankariristi and the procession or just the procession. Please fill in the form as soon as possible and by 11.59 pm on 3 December 2018 at the latest. Further information on the procession, schedule, dress code and organisations’ flags is available on the event’s own website at https://itsenaisyyspaiva.ayy.fi/?lang=en

This year, students join the procession together for sustainable development and the Finnish nature. The event is organised by the student unions of the Capital Region: HYY, AYY, ArtSU, SHS, Kadettitoverikunta, Metka and Helga.

Sign up here: https://www.lyyti.in/Opiskelijoiden_itsenaisyyspaivan_juhlakulkue_3349/en



6. Evening on financial statements on 4 December 2018



HYY is organising an evening on financial statements aimed at the treasurers of organisations operating under HYY on 4 December. During the evening, you will learn how to make an association’s financial statements. Authorised Public Accountant Johanna Hilden will act as the trainer on the course, which is held in Wilhelmsson Hall at 5–8 pm. Unfortunately, the premises are not accessible.

The training session will include the use of the Tilitin software, so we ask that participants bring their own computers with them and install the program in advance. Tilitin can be downloaded for free here: http://helineva.net/tilitin/. There is a limited number of wall sockets on the premises, so we recommend that participants charge their computer before the event.

You can send questions to the trainer in advance. If you already know you will have several tricky problems with topics such as calculating the balance sheet, expenses included in the income statement, posting receipts or anything else related to creating financial statements, send your question to Johanna at johanna.hilden [at] outlook.com.

Sign up for the training session by 1 December using this e-form: https://elomake.helsinki.fi/lomakkeet/93274/lomake.html



7. Organisation active - join HYY's Student Organisations Committee!


Do you like organisations and organisation actives? Come and make HYY the best it can be for organisations and actives!

The Student Organisations Committee participates in the development of the operating conditions for organisations within HYY in cooperation with the specialist and the board member in charge. During the year, the committee for example organises two chairpersons’ seminars and Street sitsit at the Opening Carnival, distributes the user hours for Alina Hall and executes the user trainings, organises contests for organisations, and participates in the development of the operating grant allocation for organisations. On top of that the committee visits places like HYY’s archives and different organisational premises and learns about the kind of activities those organisations organise.

The election meeting is held at HYY’s central office (Mannerheimintie 5 A, 2nd floor) at meeting room Topelius at 6 pm. Next year’s chairpersons and secretaries will be elected at the meeting and overall the meeting is a great place to get to know the committee and perhaps join it for next year!

More info later at HYYn Järjestöasiat -facebook page or  lauri.grunthal(a)helsinki.fi.

1. Organisation – respond to the equality survey and win a free reservation at Sivistys!    

2. HYY150 Festival 10 November – 24 November 2018

3. Olavi Uusivirta and Gasellit to headline the HYY150 Anniversary weekend!

4. Sign up your organisation for the Students’ Independence Day Procession!

5. Evening on financial statements on 4 December 2018

6. SAVE THE DATE! Training and events for organisational actors!

7. The #HYYtymättömät blood donation campaign - you can still participate!


1. Organisation – respond to the equality survey and win a free reservation at Sivistys!


HYY’s equality and organisational sectors have created an equality survey for organisations in order to chart the situation in organisations and to develop HYY’s equality activities and training. The survey is aimed at organisations operating under HYY. We hope to receive one (1) answer per organisation. We will raffle a free reservation at Sivistys for spring 2019 among the organisations that respond to the survey.

The survey is open from 6 to 30 November. The survey: https://www.lyyti.in/Yhdenvertaisuuskysely_jarjestoille_2621/en


2. HYY150 Festival 10 November – 24 November 2018


Free ice cream, escape rooms, glitter and discussions – there’s something for everyone at the HYY150 Festival!

HYY150 Festival brings you the best student events of HYY from the most dazzling parties to the most interesting seminars. All the events of the festival are either free or have student-friendly prices, and they will be held around Helsinki from November 10 to November 24.
The festival features concerts, clubs, career events, art, and much more. Discover your favourite events at https://en.hyy150.fi/hyy150-festival/


Tulen synty, the grand concert of HYY’s music corporations, will open the HYY150 Festival on 10 November at 5 pm. Helsinki University Symphony Orchestra, YL Male Choir, Academic Male Voice Choir of Helsinki, and Female Voice Choir Lyran will perform songs from their broad repertoires at the Great Hall of the University of Helsinki. Tickets to the concert are €15 for students.

Learn more about the concert and book tickets here: https://www.facebook.com/events/461066407721970/ 


3. Olavi Uusivirta and Gasellit to headline the HYY150 Anniversary weekend!

The HYY150 Anniversary year culminates in an unforgettable Anniversary weekend that is crowned by the HYY150 Birthday Party on Saturday 24 November and the HYY150 Sillis on the Kumpula campus on Sunday 25 November. At the Birthday Party Olavi Uusivirta - one of the brightest stars in Finnish rock - will take the stage. The main artist at the Sillis is one of Finnish rap’s coolest groups - Gasellit! Grab your organisation friends and secure your spots in the party of the century – it will be another 50 years before an opportunity as dazzling as this next presents itself! 

Get tickets: http://bit.ly/hyy150wknd


4. Sign up your organisation for the Students’ Independence Day Procession!


Using the form, please inform us whether your organisation is participating with your flag in placing the wreaths at Sankariristi and the procession or just the procession. Please fill in the form as soon as possible and by 11.59 pm on 3 December 2018 at the latest. Further information on the procession, schedule, dress code and organisations’ flags is available on the event’s own website at https://itsenaisyyspaiva.ayy.fi/?lang=en

This year, students join the procession together for sustainable development and the Finnish nature. The event is organised by the student unions of the Capital Region: HYY, AYY, ArtSU, SHS, Kadettitoverikunta, Metka and Helga.

Sign up here: https://www.lyyti.in/Opiskelijoiden_itsenaisyyspaivan_juhlakulkue_3349/en


5. Evening on financial statements on 4 December 2018


HYY is organising an evening on financial statements aimed at the treasurers of organisations operating under HYY on 4 December. During the evening, you will learn how to make an association’s financial statements. Authorised Public Accountant Johanna Hilden will act as the trainer on the course, which is held in Wilhelmsson Hall at 5–8 pm. Unfortunately, the premises are not accessible.

The training session will include the use of the Tilitin software, so we ask that participants bring their own computers with them and install the program in advance. Tilitin can be downloaded for free here: http://helineva.net/tilitin/. There is a limited number of wall sockets on the premises, so we recommend that participants charge their computer before the event.

You can send questions to the trainer in advance. If you already know you will have several tricky problems with topics such as calculating the balance sheet, expenses included in the income statement, posting receipts or anything else related to creating financial statements, send your question to Johanna at johanna.hilden [at] outlook.com.

Sign up for the training session by 1 December using this e-form: https://elomake.helsinki.fi/lomakkeet/93274/lomake.html


6. SAVE THE DATE! Training and events for organisational actors!


Organisation Gala on 21 November  
Do you ever feel like you are not appreciated enough in organisational activities? Do not worry – the Organisation Gala, held now for the second time, offers you lots of appreciation for all your hard work in good company! The winners of the organisation contests and the organisation heroes reported to us will also be announced during the evening!

Equality themed training evening 11 December
Does your organisation need some tips and support to make your activities more equal and accessible? Mark December 11th in your calendars! More information coming soon!


7. The #HYYtymättömät blood donation campaign - you can still participate!


HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits.

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.

1. Nominate Organisation Heroes!

2. Participate in Organisations Contests by 4 November!

3. Save the date! Training and events for organisational actors!

4. Alina Hall booking rounds for spring 2019

5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

6. Apply for furniture purchasing grant! 

7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


1. Nominate Organisation Heroes!

HYY is looking for Organisation Heroes, so let us know of a humble and hardworking active, a positive and inspiring superperson, someone who should get acknowledgement for their work.
More information: https://hyy.helsinki.fi/en/node/13345#sankarit

Organisation heroes can be reported to us here: bit.ly/jarjestosankarit2018

The deadline is 4 November at 3 pm.


2. Participate in Organisations Contests by 4 November!


Organisation Contests are here again!
 
For this year the competition categories are overall patch, organisation paper,cooperation, sitsisong, organisation premises and BOOST365 that is about  taking care of the well-being of organisation actives.
More information on HYY’s website hyy.fi/organisationcontest
Participation for all contests via this form: bit.ly/jarjestokilpailut2018

Deadline for participation is on November 4th at 3 pm. 
 
Enter to win money and fame for your organisation!


3. SAVE THE DATE! Training and events for organisational actors!


Seminar for Chairpersons II on 13 November
The second Seminar for Chairpersons this year includes topics such as processing the greatest successes and causes of frustration during the year as well as what is still to be done. The seminar is aimed at the outgoing and new chairs of organisations.

Organisation Gala on 21 November
Do you ever feel like you are not appreciated enough in organisational activities? Do not worry – the Organisation Gala, held now for the second time, offers you lots of appreciation for all your hard work in good company! The winners of the organisation contests and the organisation heroes reported to us will also be announced during the evening!

The ‘Tomorrow is shaped NOW’ event on 26 November
The event, part of the HYY150 Anniversary year, focuses on the future and building it. Particularly relevant future-building for organisational actors is scheduled for 6.00–6.45 pm!

Evening on financial statements on 4 December 
The end of the year is approaching and the organisation’s financial statements are looming on the horizon. But what should you enter into the balance sheet account? What do the financial statements include? What is the difference between the assets and liabilities of the balance sheet? Who signs the financial statements? HYY is organising an evening on financial statements aimed at treasurers on 4 December. During the evening, you will learn how to make an association’s financial statements.


4. Alina Hall booking rounds for spring 2019


The booking rounds for Alina Hall have begun. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round. More information and links to the forms: https://hyy.helsinki.fi/en/blog/booking-rounds-alina-spring-2019
 


5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits. 

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.


6. Apply for furniture purchasing grant!

HYY supports furniture puchases for organisational premises. The grant is intended for organisations which primarily operate in HYY premises and the grant is mainly directed to purchasing tables, chairs, cupboards with locks and other decoration supplies. This grant has no deadline. It can be freely applied for through the Secretary for Organisational Affairs when necessary.

The aim is that furniture would increase the cosiness of organisational premises and the willingness of organisations to look after their premises even better.

Applications which specify the need for furniture and the formalities connected with purchases can be sent by e-mail to jarjestosihteeri(at)hyy.fi or by mail to Helsingin yliopiston ylioppilaskunta, PL 1099, 00101 HELSINKI.


7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYY’s anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus. Organisations can buy more affordable ticket packages for the Birthday Party on the 17th of October and onwards.

Booking rounds for Alina Hall from 15 October till 11 November


Booking rounds for Alina Hall are here again. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina  must complete the user training for Alina hall in 2019 by their reservation date. Training sessions will be held at the beginning of the spring and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi


Advance booking


Advance booking round is from 12 pm on the 15 Oktober  - 11:59 pm on the 22 Oktober. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at: bit.ly/alinaennakko

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 17:00 pm - 19:30 pm on 24th of Oktober.


Actual reservation rounds


Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations. Organisation can have only one (1) reservation in a round, but there can be several options for the date in the reservation form.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.


Round I
Reservation period 12pm, 25 Oktober – 12pm, 31 Oktober.
Reservations are made through the form: bit.ly/alinafirst
Processing of reservations 1 November,  17 pm - 19.30 pm.

Round II
Reservation period 12pm, 5 November – 12pm, 11 November.
Reservations are made through the form: bit.ly/alinasecond
Processing of reservations 12 November,  17 pm - 19.30 pm.


Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.


Reservations after the reservation rounds


You can request for the remaining dates (if there are any)  at HYY's Service Office from 14th November onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi


If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson Lauri Grünthal lauri.grunthal(at)helsinki.fi, 0503277480


1 HYY150 X Organisation 
2 Ticket packages for organisations for the HYY150 Birthday Party
3 Ticket packages for organisations for the HYY150 Sillis


1 HYY150 X Organisation


Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!
 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYYís anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations.

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus.

More information:
vuosijuhla@hyy.fi
https://en.hyy150.fi/participate/


2 Ticket packages for organisations for the HYY150 Birthday Party


PARTY LIKE IT’S 1868 – The celebrations at the HYY150 Birthday Party will be worthy of 150 years!

The entire HYY150 Anniversary year culminates in the unique Birthday Party held at The Circus on 24 November. The evening will be full of festive atmosphere, glitter, music, surprises and friends, as we celebrate our Student Union in the most memorable party of the century. The party kicks off at 10 pm, and the dance floor will not rest until the early hours. The highlight of the Birthday Party is a performer who will, of course, be a surprise and whose stage charisma will not leave anyone at the party cold. Grab your friends and secure your spots in the party of the century – it will be another 50 years before an opportunity as dazzling as this next presents itself!

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
On the week of the event (19–24 November): €17 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! The prices include the cloakroom service fee (€3). There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/bdayparty
https://www.facebook.com/events/275606566403100/


3 Ticket packages for organisations for the HYY150 Sillis



UNBELIEVABLE + UNRESTRAINED + FUN + SURPRISING + X = SILLIS?

The HYY150 Sillis gets students and alumni together to celebrate the culmination of the HYY150 Anniversary weekend in Physicum on the Kumpula campus (at Gustaf Hällströmin katu 2).

Put on your sweatsuit or animal costume, or just continue in your festive attire for the entire weekend. This Sillis has something for everyone: you can chitter away in a livelily avian way (chirp chirp), compete on game consoles, conquer the karaoke crown, revel in the rhythms of a surprise artist and DJ, take a helping of herrings or a mouthful of mocktails and, of course, just spend the weekend in the most chill or brill company.

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
Tickets during the weekend of the event at the Bailataan.fi online store
24–25 November: €20 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/sillis
https://www.facebook.com/events/1370036119795181/

1. Fresher Adventure Afterparty on Friday - you can still get your tickets! 
2. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!
3. The #HYYtymättömät blood donation campaign begins on 1 October 2018!
4. Event safety training 8 October at Wilhelmsson Hall
5. The ‘Koe kampus!’ (Experience the campus!) event for applicants is held on 25 October 2018!
6. Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year

7. MobilePay offers the easy MyShop payment system for student organisations to use for free!


1. Fresher Adventure Afterparty - you can still get your tickets!

You can still get your tickets to the Fresher Adventure Afterparty - one of the largest and most interdisiplinary party of the year! The Fresher Adventure Afterparty is held at the Circus and the party includes the revealing of the winners of the adventure, interesting stuff to do and the performance of one of Finland’s biggest pop-stars: Mikael Gabriel! Party music is provided by Suomen Suurimmat DJs: Ottopetteri and Skenikswee.
Participate in the “Master of The Afterparty”-challenge. Complete easy tasks and get a badge and a cool light sword! There will also be KARAOKE at the venue!
Get your ticket before it’s too late: http://bit.ly/faafterparty2018


2. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time! Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organisation party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYY’s anniversary is being celebrated. Sign up your organization’s party here: https://www.lyyti.in/HYY150XOrganisations

By arranging a HYY150 X Organization party your organisation participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus. Organisations can buy more affordable ticket packages for the Birthday Party on the 17th of October and onwards.


3. The #HYYtymättömät blood donation campaign begins on 1 October 2018!


HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits.

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.


4. Event safety training 8 October at Wilhelmsson Hall



What should you do if a participant reports a case of harassment, someone acts aggressively or a board member has a panic attack in your organisation’s event? What do persons in charge of event safety do, and how can appointing one improve event safety?

HYY is organising a training session on acting as the person in charge of event safety for organisations that operate under HYY. You can participate in the session even if your organisation has not yet appointed separate persons in charge of safety for its events. In the training session, we will go through the most common problems and dangerous situations as well as how to react in case of emergency. We will also look at the safety principles used in HYY’s events, which organisations may base their own on.

Anyone from an organisation’s board may participate, but we especially recommend the training session for persons in charge of equality or event safety as well as the chairs. Sign up: https://www.lyyti.fi/reg/hyyturvallisuus

What: Event safety training for persons in charge of safety in organisations
When: At 5.00 pm on 8 October
Where: At Wilhelmsson Hall in the New Student House (at Mannerheimintie 5A, 5th floor)
Questions: Julius Uusinarkaus / julius.uusinarkaus@hyy.fi / +358(0)50 325 8041

The facilities are unfortunately not wheelchair accessible. If you need help getting to the event, please contact the organisers.

https://www.facebook.com/events/526067187837770/


5. The ‘Koe kampus!’ (Experience the campus!) event for applicants is held on 25 October 2018!

Would your organisation like to come and present its activities at the ‘Koe kampus!’ (Experience the campus!) event for general upper secondary school students interested in the University of Helsinki on Thursday 25 October 2018?
The event is organised simultaneously on the campuses of the City Centre (Think Corner / Porthania and Siltavuorenpenger), Kumpula and Viikki. The campus whose programme you will be included in is based on the faculty and/or place of operation of the subject organisation you represent.
- Think Corner / Porthania on the City Centre campus: Arts, Medicine, Law, Theology, Social Sciences
- Siltavuorenpenger on the City Centre campus: Educational Sciences
- Kumpula: Science
- Viikki: Biological and Environmental Sciences, Veterinary Medicine, Pharmacy, Agriculture and Forestry

Sign up here: https://elomake.helsinki.fi/lomakkeet/90228/lomake.html
You can read more about the preliminary programme here: https://www.koekampus.fi/helsingin-yliopisto/tietoa-hyn-ohjelman-2018-to...

More information: anne.hopia@helsinki.fi


6. Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year

HYY has agreed on a special discount for all HYY’s organisations on overall badge orders from Promler.fi!
We will get overall badges for a discounted price (-15%) for the entire year 2018 as long as we remember to mention the discount code (HYYHUSML18) when asking for offers and ordering.
The discount code is meant only for HYY’s organisations.
The discount code concerns new orders with a normal delivery time.
Here is a link to our cooperation partner’s site: http://www.promler.fi/
Facebook: www.facebook.com/promler 
Instagram: @promlerfi


7. MobilePay offers the easy MyShop payment system for student organisations to use for free!

MobilePay MyShop is an easy way to receive payments, and it provides a way to minimise the costs and inconvenience caused by using cash. The solution makes paying easier and cheaper, as you only need to register for the service and have a smartphone or tablet to receive payments!
MyShop works very well in contexts such as selling event tickets or overall badges and collecting participation fees or coffee donations – there are unlimited ways to use it!
MyShop for consumers functions like normal MobilePay payments. MobilePay is free for the customers of all banks, and it has already been downloaded by over 800,000 Finns.
Read more: https://www.frank.fi/myshop-jarjestoille/

1. Apply for furniture purchasing grant! 
2. Event safety training 8 October at Wilhelmsson Hall
3. Meeting of equality chairs 18 September at 5:30 PM
4. Mandatory info meeting for Fresher Adventure’s checkpoint hosts September 11th
5. Ticket sales to the Fresher Adventure Afterparty open 7 September!
6. Become a volunteer in the Fresher Adventure!
7. Does your organisation want to take over HYY's Instagram?

1. Apply for furniture purchasing grant!


HYY supports furniture puchases for organisational premises. The grant is intended for organisations which primarily operate in HYY premises and the grant is mainly directed to purchasing tables, chairs, cupboards with locks and other decoration supplies. This grant has no deadline. It can be freely applied for through the Secretary for Organisational Affairs when necessary.

The aim is that furniture would increase the cosiness of organisational premises and the willingness of organisations to look after their premises even better.

Applications which specify the need for furniture and the formalities connected with purchases can be sent by e-mail to jarjestosihteeri(at)hyy.fi or by mail to Helsingin yliopiston ylioppilaskunta, PL 1099, 00101 HELSINKI.


2. Event safety training 8 October at Wilhelmsson Hall



What should you do if a participant reports a case of harassment, someone acts aggressively or a board member has a panic attack in your organisation’s event? What do persons in charge of event safety do, and how can appointing one improve event safety?

HYY is organising a training session on acting as the person in charge of event safety for organisations that operate under HYY. You can participate in the session even if your organisation has not yet appointed separate persons in charge of safety for its events. In the training session, we will go through the most common problems and dangerous situations as well as how to react in case of emergency. We will also look at the safety principles used in HYY’s events, which organisations may base their own on.

Anyone from an organisation’s board may participate, but we especially recommend the training session for persons in charge of equality or event safety as well as the chairs. Sign up: https://www.lyyti.fi/reg/hyyturvallisuus

What: Event safety training for persons in charge of safety in organisations
When: At 5.00 pm on 8 October
Where: At Wilhelmsson Hall in the New Student House (at Mannerheimintie 5A, 5th floor)
Questions: Julius Uusinarkaus / julius.uusinarkaus@hyy.fi / +358(0)50 325 8041

The facilities are unfortunately not wheelchair accessible. If you need help getting to the event, please contact the organisers.

https://www.facebook.com/events/526067187837770/


3. Meeting of equality chairs 18 September at 5:30 PM


Welcome to the second meeting of equality chairs on September 18 at 5:30 PM. The meeting will take place at HYY’s central office at the New Student House, in meeting room Topelius. The meeting is aimed at organisation actives working with equality and safety in their organisations and at anyone interested in equality no matter which position they may have!

How has the semester begun? How has the integration of the freshers played out? Is there something you still would like to improve in your organisation? Is there something you wish the student union would support you with? The meeting is about discussing these topics and everything you would like to talk about! We will also briefly present HYY’s event principles and the event safety manual that we have been working on for the spring.

Please sign up by September 17 via this link: https://goo.gl/forms/Vo3HPGL2oxyCHwZ73

The meeting is held mostly in Finnish, but you can also participate in either Swedish or English and we will do our best to accommodate you.

WHAT: Meeting of equality chairs II
WHEN: September 18 at 5:30 PM
WHERE: Topelius, HYY’s central office, the New Student House, Mannerheimintie 5 A, 2nd floor
SIGN UP: https://goo.gl/forms/Vo3HPGL2oxyCHwZ73

There is a wheelchair accessible way to Topelius, through Mannerheimintie 5 B. There are three steps to get to the toilets from Topelius and there is no proper accessible toilet. For more information, please contact Jane Kärnältä (050 543 9615, jane.karna@hyy.fi) and Laura Wathénilta (0504091383, laura.wathen@hyy.fi).

https://www.facebook.com/events/266522427320895/


4. Mandatory info meeting for Fresher Adventure’s checkpoint hosts September 11th


HYY is organising a mandatory info event for all checkpoint hosts, held at 6 pm on 11 September at Wilhelmsson Hall in the New Student House. In the event, we will provide information on the Fresher Adventure mobile app, the scorekeeping system and about security in the Fresher Adventure. The checkpoint info is also an excellent place to ask us any other questions you might have about the event. You can sign up for the checkpoint info with this form: https://www.lyyti.in/Fuksiseikkailun_2018_rastinpitajien_infoilta_Vol_II...

 If no one from your checkpoint can participate in the info event, please contact Aleksanteri Gustafsson (aleksanteri.gustafsson@hyy.fi).


5. Ticket sales to the Fresher Adventure Afterparty open 7 September!


Ticket sales to the stunning Fresher Adventure afterparty open at noon Friday, 7 September! The afterparty has sold out year after year, so we recommend getting your tickets as soon as you can on Friday! Only competitors or checkpoint hosts participating in the Fresher Adventure may buy tickets to the Fresher Adventure afterparty. When buying tickets, you must tell us the name of the team or the organisation hosting the checkpoint. Each participant may only buy one ticket to the afterparty. It will definitely be one of the largest and best party of the autumn! bit.ly/faafterparty2018


6. Become a volunteer in the Fresher Adventure!


Is your organisation not participating this year or maybe you've already been a checkpoint host and want to try something new? We are looking for skilled and energetic volunteers to help organise the the most important event of the fresher autumn. Join us in welcoming new students, celebrating our community and let’s show freshers all the incredible things that student life has to offer!

To make the Fresher Adventure as successful as possible for its participants, we are looking for volunteers to help us at the start, as checkpoint guides at the checkpoint areas and to make the dazzling afterparty at The Circus possible.
Volunteers have free admission to the afterparty of the Fresher Adventure, they will be provided with a meal and they will receive the special Freshman Adventure Crew overall badge. Volunteers will also receive a certificate for their volunteer work if they want it.

Apply now! https://www.lyyti.fi/reg/vapaaehtoiseksifuksiseikkailuun


7. Does your organisation want to take over HYY's Instagram?


HYY loves its organisations and wants to showcase their diversity by giving our Instagram account to you for a day, two or a ,maximum of a full week! This year, the takeovers will focus on HYY's instastory, but each organisation can post some picture in the feed too!
The account has over 3000 followers, so this is a great opportunity for you to reach new people, gain new followers and make yourselves known!

Does your organisation have an awesome event concept? Do you organise superb activities for students or do you have amazing studying places at your campus? Or maybe you have something else you’d like to show (off) to other students?
Interested? Please contact Jane Kärnä, the member of HYY's board in charge of organisational communications at jane.karna@hyy.fi to get the chance to take control of HYYs Instagram!

Now that autumn is here, it’s good to take a moment to think about how every student, old and new, could have a good time and feel safe at all events and feel like they can be themselves. Events are an important place for meeting new people and making friends and thus feeling part of the community and that’s why it’s important to make an effort when organising them, especially for the newcomers! Here’s a short list of things to consider when planning your event:
 
- is it possible to attend the event without drinking alcohol?
- can you enjoy the event dno matter what your native language is?
- could the theme or activities drive people away or offend someone?
- is the venue accessible or does the event description withhold information about who you can ask for help?
- are most of the fresher events affordable?
- do all the organisers and participants know what to do in emergency situations?
 
Let’s make our university and community a welcoming place for all!

1. Remember to sign your organisation up to host a checkpoint in the Fresher Adventure! DL 15th of August!
2. The Fresher Adventure checkpoint info session vol 2 6 August
3. Remember to sign your organisation up for Welcome Fair! DL 16 August!
4. Remember to sign your organisation up for the Opening Carnival! DL 15 August!
5. You can comment on the premises allocation until 31 August!
6. Koe kampus! is here again on 25 October - save the date!
7. Join in to develop FSHS’s mental healthcare services!

1. Remember to sign your organisation up to host a checkpoint in the Fresher Adventure! DL 15 August!


The most epic event of every autumn The Fresher Adventure is coming again! Registration for checkpoint host in the 2018 Fresher Adventure is now open and all HYY's organisations can sign up to host a checkpoint!

Signing up for checkpoint host can be done through this form: https://www.lyyti.fi/reg/Fuksiseikkailu_2018_rastit_0943/en
Registration deadline is 15 August 2018, 11.59pm.

Why participate? What kind of checkpoint is good?
Answers to these questions and lot more can be found here: http://www.en.fuksiseikkailu.fi/host/
More information in the info session August 6!

If you have questions about the checkpoints, contact:
Aleksanteri Gustafsson
aleksanteri.gustafsson@hyy.fi


2. The Fresher Adventure checkpoint info session vol 2 6 August


Welcome to the second checkpoint info session for the Fresher Adventure 2018 on 6 August at 6 pm in Wilhelmsson Hall (New Studenthouse, Mannerheimintie 5 A, 5th floor).
Sign up to the info here: https://www.lyyti.in/Fuksiseikkailun_2018_rastinpitajien_infoilta_Vol_II...
The info consist of valuable information for a successful checkpoint, that is the overall info on the event, guidelines for the checkpoints and presenting the possible premises and areas for the checkpoints.


3. Remember to sign your organisation up for Welcome Fair! DL 16 August!


Go international at home, join the event and invite international students in your organisations’ activities! It is possible for student organisations within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on 28th of August between 10 and 17 p.m. and 29th of August between 10 and 16 p.m. The places available for student organisations are limited.

Sign your organisation up at the latest on August 16th here: https://www.lyyti.fi/reg/Welcome_fair_7454/en 

FB: https://www.facebook.com/events/291117734783500/

For more information please contact HYY specialist Hannele Kirveskoski: hannele.kirveskoski@hyy.fi or 050 543 9608

4. Remember to sign your organisation up for the Opening Carnival! DL 15 August!


Does your organisation want to participate in this year’s Opening Carnival? Sign-ups are now open! Last year, there were as many as 170 organisations on the City Centre campus! This year, the Opening Carnival is held on Monday 3 September 2018 in the University’s Main Building, Porthania and on street areas on Yliopistonkatu and Fabianinkatu.
Please sign up your organisation as soon as possible. The deadline for signing up is at 11.59 pm on 15 August. NOTE! You can also edit this form until the deadline through the confirmation message that you receive after signing up.
Sign up here: https://www.lyyti.in/avajaiskarnevaalit2018


5. You can comment on the premises allocation until 31 August!


The Financial Committee of HYY's Board has made a proposal for the allocation of premises for the years of 2017-2018. You can see the proposal on HYY's website: http://hyy.helsinki.fi/sites/default/files/tjk_tilajako_kommenteille_eng....

The Financial Committee may revise the proposed allocation of premises according to comments and feedback given by organisations. The organisations whose premises are affected by the allocation of premises have the opportunity to comment on the Financial Committee's proposal until 31 August at noon. Comments should be sent via the feedback form: https://elomake.helsinki.fi/lomakkeet/90160/lomake.html. 

The Financial Committee processes the feedback given by organisations and makes its final proposal on the allocation of premises in its meeting on September. HYY's Board confirms the Financial Committee's proposal in its following meeting.

For more information:

Sara Järvinen, Chair of the Financial Committee sara.jarvinen@hyy.fi
050 595 0324

Jane Kärnä, Member of the Board, in charge of organisations jane.karna@hyy.fi
050 543 9615

Jaakko Kalske, Specialist (organisations)
jaakko.kalske@hyy.fi
050 537 3798


6. Koe kampus! is here again on 25 October - save the date!


Koe kampus! (Experience Campus!), the event for high schoolers, is held again this year on the campuses of the University of Helsinki on 25 October.
Do you want to present your organisation and its activities to the event for highschoolers interested in applying to our university? Put the date in your calendar! More information will follow later in August!

Koe kampus! is an event organised by the University of Helsinki, Aalto University and Uniarts Helsinki for people interested in studying in these universities. The event is targeted at Finnish speaking high school students. There is a separate event, Högskoledagen, that is targeted at Swedish speaking high school students and it’s organised on November 1.

7. Join in to develop FSHS’s mental healthcare services!


On August 16 HYY organizes a workshop to develop ways to seek help from the Student Health Care Foundation in mental health issues. The workshop is in Finnish. Read more (in Finnish): https://goo.gl/1cvSZq.

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