HYY Chairpersons’ Seminar in Wilhelmsson Hall at 5pm on 13th Nov
HYY's & Unicafe's kitchenware sale Nov 14 at 8.30am-10.30am at Ylioppilasaukio Unicafe
Organisation Gala 2017
HYY’s 149th Anniversary and birthday party are drawing near – get your dinner card or tickets for the birthday party now!

‘How to organise sitsit that are safe for everyone’ guide published
Students’ Independence Day Procession on 6 December 2017 – sign up your organisation!

HYY Chairpersons’ Seminar in Wilhelmsson Hall at 5pm on 13th Nov
 HYY's Student Organisations Committee welcomes all chairpersons of faculty and subject organisations, student nations and recreational organisations operating within HYY to the Chairpersons’ Seminar on the 13th of November!
 
The seminar will begin at 5 pm in Wilhelmsson Hall (5th floor of the New Student House) with a common session that will be followed by workshops. After the official program there will be an after party. A more detailed schedule will be published closer to the event. The New Student House is not fully accessible but the organisers will help out as much as possible if necessary. The event is held mostly in Finnish.
 
Please remember to sign up by 10 November through this link: https://goo.gl/forms/QUq1c5R62Tk6bdzN2
 
FOR CURRENT CHAIRS/VICE CHAIRS
How has you term as chairperson been? Has it been the time of your life or the complete opposite? What do you need to remember to end your term on a high note and what can you take away from this experience?
 
Come and meet others in the same situation and spend a great evening together!
Representatives of the Student Union will also talk inform about current affairs concerning organisations and the event offers an excellent opportunity to discuss with and give feedback to HYY.
 
In addition to the chairperson, another representative from your organisation is welcome to join the event.
 
FOR NEW AND POTENTIAL CHAIRPERSONS
There will be a specific program for people who have been elected or who are interested in running for chairperson for next year! The program starts with the common opening session at 5 pm in Wilhelmsson Hall. Afterwards the program continues with a chairpersons’ panel where current and former chairpersons share and can be asked about their experiences as chairperson. After the panel participants will get to share and discuss what their hopes and fears for the potential upcoming year as chairperson are with others.
 
There is no limit to how many can participate from one organisation, however the overall maximum of participants in the program for new and potential chairpersons is 60 due to the capacity of Wilhelmsson Hall.
 
For further information, please contact:
Jane Kärnä
Chair of the Student Organisations Committee
jane.karna@helsinki.fi / 0405896369

HYY's & Unicafe's kitchenware sale Nov 14 at 8.30am-10.30am at Ylioppilasaukio Unicafe

Big dinner calls for big wares!

Does your organisation's kitchen need more dishes? HYY and Unicafe will arrange a kitchenware sale at Ylioppilasaukio Unicafe on Tuesday 14th November. Cooking vessels, serving dishes and other kitchen utensils of catering kitchen level are on sale for a very low price.

Organisation Gala 2017
Organisation active, thank you for the important work you’ve done!
 
This year we would like to thank you in person by inviting you to the very first Organisation Gala! The event will feature the reveal of this year’s organisation contests’ winners as well as HYY’s first Organisation Heroes. Come spend a chill evening with other organisation actives. And the best part is, the Student Organisations Committee will take care of organising the event so all you have to do is be there and enjoy the night!
 
All organisation actives are welcome to join the event, even if your organisation didn’t participate in the organisation contests or didn’t report organisation heroes. However if you are interested in still doing so there are a few days left! Sign up for the contests:
 
The event is a cocktail kind of party. The doors open at 7 pm and the program starts at 7:30 pm at HYY’s Central Office (Mannerheimintie 5 A, 2nd floor). The event space is not accessible by wheelchair so if you require assistance, please contact the organisers.
Please RSVP via this link: https://goo.gl/forms/C3mLnOLNwKZ732Si2, so we can reserve the right amount of food & refreshments.
 
More information:
Marika Tuominen
Vice Chair
Student Organisations Committee
marika.tuominen@helsinki.fi
https://www.facebook.com/events/907471772738004/

HYY’s 149th Anniversary and birthday party are drawing near – get your dinner card or tickets for the birthday party now!
The Anniversary is held on the impressive premises of the Crowne Plaza hotel on Thursday 23 November 2017. The Anniversary begins with a cocktail event at 4.30 pm, and the Anniversary dinner is served at 5.45 pm. The stunning dinner party culminates in an academic Anniversary Ball.
After the dinner party and the Anniversary Ball, an atmospheric birthday party that is open to everyone begins. Starting at 10.30 pm, you can look forward to superb music, an epic programme and, first and foremost, a spectacular party you simply cannot miss. Ticket sales for the birthday party is open now! HYY offers 8-ticket packages aimed especially at organisations for a price of €48.

REGISTRATION AND TICKETS FOR THE BIRHTDAY PARTY
You can purchase your dinner card for the Anniversary here: https://www.lyyti.fi/reg/HYY149
Registration ends on 12 November or when the places have been filled. The registration is binding. A ticket for the birthday party is included in the price of the dinner card.
You can purchase tickets for the birthday party here: https://bailataan.fi/events/13d070e8-8b44-493b-bf7b-49c5f9eefe6f
Advance tickets to the birthday party (1–19 November) €8/ticket or €48 for an 8-ticket package.
On the week of the event and from the door (20–23 November) €9/ticket.
The ticket price includes the cloakroom service fee (€3) and a gorgeous overall badge.
Further information on the Anniversary and the birthday party: https://hyy.helsinki.fi/en/students/culture-events/hyy-149th-anniversary

‘How to organise sitsit that are safe for everyone’ guide published
We have compiled a guide featuring measures that help you organise sitsit that are safe for everyone and in which everyone is able to participate. The best parties are the ones that everyone is able to enjoy!
The guide: https://hyy.helsinki.fi/sites/default/files/how_to_organise_sitsit_that_...

Students’ Independence Day Procession on 6 December 2017 – sign up your organisation!
Students  of the Capital Region celebrate the independence of hundred-year-old  Finland in the Students’ Independence Day Procession on 6 December. The  event is organised by the student unions of the Capital Region: HYY,  AYY, ArtSU, SHS, Kadettitoverikunta, Metka and Helga. Besides the  traditional torches, thousands of blue and white lights will illuminate  the Independence Day Procession and the public celebration at the Senate  Square.
We ask organisations operating under HYY to inform us  whether your flag participates in placing the wreaths at Sankariristi  (organisation at 3.30 pm) and the procession. Please sign up by Sunday 3  December at https://www.lyyti.in/Juhlakulkue2017.
 
The event on Facebook: https://www.facebook.com/events/124333588235604/

Booking rounds for Alina Hall from 16 October till 8 November



Booking rounds for Alina Hall are here again. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2018. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina  must complete the user training for Alina hall in 2018 by their reservation date. Training sessions will be held at the beginning of the year and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi


Advance booking

Advance booking round is from 12 pm on the 16 October  - 11:59 pm on the 22 October. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at:  https://goo.gl/forms/wiXFMZ19ZbrB1bzb2

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 5pm-8pm on 24 October.

Actual reservation rounds


Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.

Round I
Reservation period 12pm, 25 October – 11:59pm, 31 October.
Reservations are made through the form: https://goo.gl/forms/H56OPc3rGNOPiMO83
Processing of reservations 24 October, 5 pm-9pm.

Round II
Reservation period 12pm, 2 November – 11:59pm, 8 November.
Reservations are made through the form: https://goo.gl/forms/AfqgCqE8S6jSd65U2
Processing of reservations 9 October, 5 pm-9pm.

Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.


Reservations after the reservation rounds

You can request for the remaining dates (if there are any)  at HYY's Service Office from 13 November onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi

If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson jane.karna@helsinki.fi, 0405896369.

Booking rounds for Alina Hall
User training for induction loops
Organisation Contests & Organisation Heroes 2017
#HYYtymättömät
Science Tram challenge for organisations

Booking rounds for Alina Hall


The booking rounds for Alina Hall for spring 2018 begin October 16th. The reservations are made through electronic forms during the booking rounds. There are two official rounds: First booking round (25 October - 31 October) and second booking round (2 November - 8 November). There will also be an advance booking round (16 October - 22 October). Each organisation can obtain a maximum of two (2) reservations to Alina for spring 2018.  More specific information on the booking rounds as well as the links to the electronic forms will be sent out closer to the booking rounds.

User training for induction loops

Come and learn how to use induction loops – and make your organisation’s activities accessible to those that need help in hearing!

The induction loop is a hearing aid that can be borrowed from HYY’s Services Office for free for events organised by organisations that operate under HYY. See also: https://hyy.helsinki.fi/en/organisations/device-rental

The user training for induction loops lasts two hours and starts at 4.00 pm. The training session is held in Mannerheim Hall (at Mannerheimintie 5 A, 5th floor).

Participation is free and requires no advance registration.
The trainer in the event is Jukka Rasa from the Finnish Federation of Hard of Hearing.
Unfortunately, the premises are not accessible, as they cannot be reached by elevator.

Contact person: Lauri Linna (lauri.linna@hyy.fi), tel. 050 595 0324

Organisation Contests & Organisation Heroes 2017

Organisations Contests are on! This year the competition categories are overall patch, organisation paper, most environmentally-friendly sitsit, advocacy act, cooperation, sitsisong and BOOST365 (contest about taking care of the well-being of organisation actives). The search is on also for Organisation Heroes, so let us know of a humble and hardworking active, a positive and inspiring superperson, someone who should get acknowledgement for their work.

More information on HYY’s website. Deadline for BOOST365 and Organisation Paper contest is 30th of October, for the rest 6th of November at 3 pm.

Participation for all contests via this form and organisation heroes can be reported to us here.

We are offering our hand to help this autumn, too – the Student Union of the University of Helsinki (HYY) and Stydi ry, the organisation for social work students, challenge all organisations operating within HYY to take part in this life-saving campaign.

The campaign, launched two years ago, continues with even greater excitement than before as it is now a part of the University of Helsinki’s campaign called ‘Hyviä tekoja – luovuta verta, tue tiedettä’ (‘Good deeds – donate blood, support science’) that will last for the entire academic year.


#HYYtymättömät

Every working day, around 800 volunteer blood donors are needed so that around 50,000 seriously ill patients (such as premature babies, cancer patients and accident victims) get the treatment they need annually. The patient could be you – donated blood cannot be replaced with medication.

The organisations that donate the most blood both quantitatively and in proportion to their number of members during the campaign period of 2 October–30 November 2017 will win one sauna evening at HYY’s premises. In addition, one organisation will win one sauna evening chosen at random.

Does your organisation want to participate in the campaign? Here you will find instructions and more information.

Science Tram challenge for organisations

Would you like to get your organisation on a tram ride? Do you want to organise a memorable pre-Christmas party in the tram, for instance? Do you want your organisation to participate in the urban campaign of all time? The Student Union of the University of Helsinki (HYY) challenges its organisations to collect signatures for the Science Tram 2025 resident’s initiative. The organisation that collects the most signatures during the campaign period, 2 October–30 October, will be rewarded with a tram ride on their chosen route in Helsinki.

Science Tram 2025 is a joint project of the student unions of the Capital Region, aiming to promote a light rail connection that would run through ten higher education campuses, including Meilahti, Kumpula and Viikki. The initiative can be signed by all residents of Helsinki and Espoo who have the right to vote.

You can take part in the campaign by signing up with this form and picking up a ‘campaign package’ from HYY’s Services Office (at Mannerheimintie 5B) by 13 October. The package contains campaign brochures, forms and more detailed instructions for collecting signatures, the best arguments and tips on how to tell people about the Science Tram. For further information, please contact Specialist Sofia Lindqvist (sofia.lindqvist@hyy.fi, 050 543 9605) or Member of the Board Elli Saari (elli.saari@hyy.fi, 050 595 0329) not during 2nd to 10th of October.




More equal organisations = happier members!
Invitation to a meeting of equality actors on 20 September 2017
Become a volunteer in the Freshman Adventure!
Organisation Contests 2017 & Organisation Heroes
Worried about a friend or family?


More equal organisations = happier members!


Taking equality into account is important in organisational activities, because the members of organisations are not alike. Taking diversity into account in the organisation’s activities ensures that everyone can participate in them. And only if the organisation feels like a place where you can be yourself, will members be prepared to work for common goals.

We want to encourage organisations operating under HYY to take the promotion of equality as a part of their everyday practices. This year, we are going to hand out certificates of honour to organisations that:
1) draft the organisation’s first equality plan,
2) select a person in charge of equality for the organisation, or
3) perform some other noteworthy act to promote equality in their activities.

If your organisation already is on top of the basics (has an equality plan and a person in charge of equality), you can still receive the certificate by performing some other noteworthy act to promote equality in your activities.
Let us know of your organisation, and the certificate of honour as well as a prize worth around 20 euros is waiting for your organisation! For further information and contacts: Lauri Linna, member of HYY’s Board, lauri.linna@hyy.fi, 050 595 0324.


How to make an organisation’s activities transparent?


Transparency is a prerequisite for organisations’ activities to develop and grow. Transparency helps new actors to both get in the organisation more easily and influence the organisation’s activities. HYY’s Organisation Wiki contains ideas for how to make an organisation’s activities transparent! (Currently only in Finnish.)

http://wiki.hyy.fi/index.php/Avoimuus

Invitation to a meeting of equality actors on 20 September 2017

Do you want to hear how others have managed to lower the threshold to participate in organisational activities?

Would you like to get ideas for advancing equality in your organisation?

Join us for a meeting of organisational actors interested in equality!

The persons in charge of equality in organisations as well as all other organisational actors interested in the theme are welcome to attend. The meeting is aimed at sharing ideas and experiences and meeting other organisational actors wrestling with the same issues.
The meeting is held in the Kaivotalo Building at Kaivokatu 10 A on 27 March starting at 5.00 pm. The Student Union’s meeting room Rydman serves as the location.

Registration:
https://www.lyyti.in/Yhdenvertaisuusvastaavien_tapaaminen_1334/en

Facebook group: https://www.facebook.com/groups/1845223779081151/?fref=ts

If you have any questions on the meeting or the general theme, do not hesitate to contact me at lauri.linna@hyy.fi!

Worried about a friend or family?

Together with the Finnish Association for Mental Health HYY and Nyyti ry offer a course in Mental First Aid for students active in organisations. The course, which is free of charge, is held on Oct 7-8 and it doesn't require any previous knowledge. Unfortunately the course language and its materials are all in Finnish. Let us know if there is demand for this kind of course also in English!

Further information:
HYY's board member Matias Nurmi, matias.nurmi@hyy.fi


Become a volunteer in the Freshman Adventure!


We are looking for skilled and energetic volunteers to organise the most epic event of the autumn. Join us to welcome new students and become a volunteer in the Freshman Adventure!

The Freshman Adventure offers you the opportunity to participate in organising the most important major event of the freshman autumn and show freshmen all the incredible things that student life can offer.

We are looking for volunteers both to the start of the Freshman Adventure and as checkpoint guides. Volunteers have free admission to the afterparty, they will be provided with a meal and they will receive the Freshman Adventure Crew overall badge. Volunteers will also receive a certificate for their volunteer work if they want it.

Further information: http://www.en.fuksiseikkailu.fi/volunteers/



Organisation Contests 2017 & Organisation Heroes


Organisation Contests, organised by Student Organisations Committee are here again! This year we are looking for winners in seven different contests and for Organisation Heroes.

Organisation Paper Contest

The search for the best organisation paper has begun again! Will it be your paper this year? Find out by participating in the Organisation paper contest organised by HYY’s Student Organisations Committee. You can participate in the contest by filling in the Organisation contests 2017 google form and delivering us one printed or digital issue of the paper from 2017. Printed papers along with a cover letter should be delivered to HYY’s Central Office, with ‘HYY’s Student Organisations Committee / Organisation paper contest’ marked on the envelope as the recipient. Digital material, on the other hand, is delivered to the email address of the Student Organisations Committee (jarjestovaliokunta@hyy.fi) along with a cover letter. The cover letter must include the name of the organisation publishing the paper and the name, email address and phone number of the paper’s contact person. Sent material will not be returned.

0Deadline for taking part in the contest is on 30 October at 3 pm. Late submissions will not be considered.

The winner of the contest is selected by a panel assembled for the contest. The panel selects the winner based only on the paper submitted to the contest – any additional material will not be taken into account. The members of the panel are revealed in connection with announcing the winner. The winner will be awarded 100 euros.

For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).

Overall Patch Contest

Does your organisation have an absurdly glorious, stingingly witty, wonderfully hilarious or simply the best overall badge either in the works or already waiting in its stash? If so, why wouldn’t your organisation participate in the Student Organisations Committee’s Overall badge contest!

You can take part in the contest by filling in the Organisation contests 2017 google form and sending either the badge or a sketch of it to the Student Organisations Committee. Physical badges are sent to HYY’s Central Office in an envelope along with a cover letter, with ‘HYY’s Student Organisations Committee / Overall badge contest’ marked on the envelope as the recipient. Sketches, on the other hand, are sent by email to jarjestovaliokunta@hyy.fi in either JPG or PDF format. Please attach a cover letter that includes the name of the organisation and the name, email address and phone number of the contact person to the badge or draft. You may also include a short, free-form description of the badge in the cover letter. Sent material will not be returned.

Deadline for participating in the contest is on 6 November at 3 pm. Late submissions will not be considered.

The winner of the contest is selected by HYY’s Student Organisations Committee. The winner will be awarded 100 euros.

For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).

Sitsisong Contest

The contest for new sitsi music is here again! The lyrics of the participating song must be new, but new melodies are more than welcome too. The song must be suitable for academic dinner parties (sitsit) but you can still choose the theme of the song yourself. The song must have been written during 2017 and it can still be previously unperformed.

All organisations that operate under HYY may participate in the contest. You can take part in the contest by filling in the Organisation contests 2017 google form and delivering the lyrics of the song and the name of the melody that is used or, in case of a new melody, the sheet music to the Student Organisations Committee. It is also desirable to deliver some sort of recording of the song being performed.

Contest entries may be sent either via email to jarjestovaliokunta@hyy.fi or, alternatively, on a cd in an envelope to HYY’s Central Office during its opening hours, with ‘HYY’s Committee for Organisational Affairs / Sitsi song’ marked on the envelope as the recipient.

Deadline for participating in the contest is on 6 November at 3 pm. Late submissions will not be considered.

The winner of the contest is selected by HYY’s Student Organisations Committee. The winner will be awarded 100 euros.

For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).

Cooperation Contest

Cooperation rocks! In this contest, we are looking for cooperation between two or more organisations that is original, broadens perspectives and is particularly useful or delightful to members. The cooperation may be a longer-term operation or part of it, or it could be an awesome, jointly-organised event or campaign. The cooperation must have occurred during 2017.
You can take part in the contest by filling in the Organisation contests 2017 google form and delivering a description of the cooperation by email to jarjestovaliokunta@hyy.fi or, alternatively, physically to HYY’s Services Office during its opening hours, with ‘HYY’s Student Organisations Committee / Cooperation contest’ marked on the envelope as the recipient. The description should include the names of the participating organisations, the contact persons as well as the type, date and location of the event. You may also send photo and video material of the event.
Organisations may participate in the contest with several different entries.
Deadline for taking part in the contest is on 6 November at 3 pm. Late submissions will not be considered.

The winner of the contest is selected by HYY’s Student Organisations Committee. The winners will be awarded a total of 100 euros.

For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).

BOOST365

Organisational activities are very rewarding, but often also very exhausting. Looking after organisational actors is important. Does your organisation have the means to help actives cope for the entire year? If so, you might be the winner we are looking for! In the BOOST365 contest, we are looking for different kinds of acts and operating methods used by organisations to look after their active members.

You can take part in the contest by filling in the Organisation contests 2017 google form and delivering a description of the acts or activities by email to jarjestovaliokunta@hyy.fi or, alternatively, physically to HYY’s Services Office during its opening hours, with ‘HYY’s Student Organisations Committee / BOOST365’ marked on the envelope as the recipient. The winner will be selected by a panel assembled for the contest. The composition of the panel is revealed in connection with announcing the winner.
Deadline for taking part in the contest is on 30 October at 3 pm. Late submissions will not be considered.

The winner will be awarded 100 euros.

For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).

Advocacy Act of the Year

HYY’s Studies Committee wants to encourage organisations to advocacy work and concrete acts aimed at improving studying conditions. This is why the committee declares open the Advocacy Act of the Year contest.

You can participate in the contest with acts related to studies, educational policy and advocacy work.

Did you organise a study circle, come up with a new way of collecting student feedback or offer the decision-makers sticks and carrots?

Tell us all about it! You can participate in the contest by filling in the Organisation contests 2017 google form and delivering a free-form report or presentation of the event by email to mathilda.timmer(a)helsinki.fi, with ‘Advocacy Act contest’ and your organisation’s name as the subject of the email. The description should include the names of the participating organisations, the contact persons and the type of the event as well as when and where it was organised.

Alternatively, you can deliver descriptions printed on paper, along with a cover letter, to HYY’s Central Office, with ‘HYY’s Studies Committee / Advocacy Act’ marked on the envelope as the recipient.

Acts that have occurred during 2017 by the deadline of the contest will be accepted in the contest.

The winner of the contest is selected by HYY’s Studies Committee.
Deadline for participating in the contest is on 6 November at 3 pm. Late submissions will not be considered.
The winner will be awarded 100 euros. For further information, please contact Mathilda Timmer at mathilda.timmer(a)helsinki.fi.

Most Environmentally Friendly Sitsit of the Year

Does your organisation create wonderfully cheerful sitsit that are also organised with environmental values in mind? Do you sometimes yearn for glory and recognition – and why not money, too?
The time has come to fulfil your heart’s desire! This year, HYY’s Environmental Committee organises an organisation contest looking for the most wicked environmental sitsit. Our panel will pick out the best from among the competitors based on how well recycling, the food’s climate impact and food waste as well as the lack of unnecessary odds and ends at the sitsit have been taken into account. By taking pictures of your recycling, food and fully decorated party premises, your chances of winning are even higher!

Taking part in the contest is simple: fill in the Organisation contests 2017 google form and deliver a free-form report or description of your successful environmental sitsit to julia.hamalainen(at)helsinki.fi by 3 pm on 6 November. The description should include the participating organisation(s), the contact persons and the date and location of the event. Late submissions will not be considered.

The winner will be awarded 100 euros and a gift card to an organic food store.
For further information, please contact julia.hamalainen(at)helsinki.fi.

Organisation Heroes

Do you know of an organisational actor whose massive amount of work, positive attitude or unbelievable innovativeness you have always admired? Or possibly someone without whom your organisation’s crucially necessary rule change would have remained unfinished forever, your list of members would be a mishmash of lost papers or premises would always be left messy after you use them, with others running to catch the last bus, for instance? For these or any other reasons, you can now let us know of an organisation hero so that they get the recognition they deserve for their work! Many small and even large acts and input given to organisations often go unrecognised. Organisation heroes 2017 makes it possible for anyone to inform us about an organisation hero who deserves recognition. This can be done through the Organisation heroes 2017 google form, where you can fill in the information of both the hero and the person letting us know about them as well as the justifications for the recognition. After the form has been filled, an email confirmation will be sent to you. You can let us know about an organisation hero either by yourself or as a group, or even with everyone from your organisation. The hero’s merits may be either from this year alone or from a longer period of time.

Deadline for informing us about heroes is on 6 November at 3 pm. Organisation heroes will be published in a manner announced later.
For further information, please contact jarjestovaliokunta@hyy.fi or jane.karna@helsinki.fi (Chair of the Committee).


Now when fall is here, it’s time to discuss how every student could have good and safe time in the events of every organisation. Events are an important place for finding friends and grouping and that’s why putting an effort in organising them is important. Analyse your organisation’s event’s for example by using this list:

  • it’s possible to attend the event without drinking alcohol
  • you can enjoy the event despite your home language
  • theme or activities don’t drive away or offend anyone
  • venue is accessible or in the event description it is written down who you can ask help from
  • most of the freshmen events are affordable
  • all the organisers and participants know what to do in emergency situations

Let’s make university a welcoming place for all of us togerther!

ORGANISATIONS ACTIVES’ RESTART Tuesday 8/22 at 5.15 p.m.

After the Summer, it’s sometimes hard to return to  the rythm of your normal life. The return to organisation work may also result in higher stress levels than usual. Weather you serve as your organisation’s chairman or as equality responsibilities officer - this event is made for you. Come and seek new inspiration and find a new way for the Autumn together with other organisations actives!
 
Organisations Actives’ Restart is organized for the first time this year and is meant to serve both as a soft landing back to organisation life as well as a trampoline for the Autumn and the organisation work. During the event, we will dig into questions about motivation, coping and the maintenance of these together.
 
Registration opens next Tuesday 8/8 at 8.08 a.m. The registration form can be found here.
 
The more precise time schedule will be updated closer to the actual date. The program will have an official part, which is held at the Maria hospital’s Maria 0-1 event space. After that there will be an after-party held at a Walking distance. The eventspace is accessible for disabled persons. The event is mainly held in Finnish, but we will do our best to assist in English and Swedish, if needed.
 
Organisations Actives’ Restart is organized by the Student Organisations Committee of the Student Union. The event can accommodate 140 participants.
 
Event on Facebook.
 

Organisation Actives’ Restart 22/08
Organisation Contests 2017 & Organisation Heroes
Additional Alina Hall trainings in early September
Students at Pride

Reminder: Sign up your organisation to the Freshman Adventure, Opening Carnival and Welcome Fair


Organisation Actives’ Restart 22/08


Come and get excited about student organisations work all over again alongside with other organisation actives! Whether you are a chairperson, secretary, equality officer or something else, this event is for you. Organisation Actives’ Restart aims to offer actives an inspiring and fun way to start the fall and make the transition from summer to everyday life with organisations smoother. Executed in an interactive way, the event will tackle themes such as motivation, how to keep it up, how to take care of yourself and other actives and not get buried in the workload. Sign up begins on August 8th. More information will be available closer to the event and on the Facebook-event.


Organisation Contests 2017 & Organisation Heroes
Organisation Contests, organised by Student Organisations Committee are here again! This year we are looking for winners in seven different contests and for Organisation Heroes. More information about the contests and how to participate will be sent out at the beginning of fall, but here are some teasers:
 
Organisation Paper Contest
Does your organization have an organisation paper that immediately runs out when released, brings up new ideas for its readers or is groundbreaking in its ways? Will it be your paper that triumphs this year?
 
Overall Patch Contest
Does your organization have that one shining star of the patch markets, the patch that everyone wants to have to decorate their overalls? We are now looking for the most amazing, hilarious, the most clever or otherwise best patch that can also benefit your organization with the victory of this competition.
 
Sitsisong Contest
Does your organization have a new sitsisong without which you cannot have a sitsit? Or a song that has replaced some of the traditional sitsisongs? The Contest for New Sitsimusic is looking for a fresh sitsisong with fascinating and ingenious new lyrics, compelling new composition or otherwise a sitsisong that brings the atmosphere to a whole new level.
 
Cooperation Contest
Cooperation rocks! We are looking for cooperation between two or more organisations that is innovative, eye-opening or especially beneficial or gratifying to the members and participants. Both long-term cooperation and new partnerships are welcome to participate. You can participate with continuing long-term activity or a unique event or campaign.
 
BOOST365
Being an organisation active can be very fulfilling but it often also requires a lot of effort. That is why it is important to take care of the well-being of actives. Does your organisation have practices to ensure your actives are on the top of their game all year? Then you might just be the winner we are looking for!
 
Advocacy Act of the Year
Did you arrange a study circle or did you invent a new way to gather feedback from students? Perhaps you offered the decision makers complaints and compliments? You can participate in the competition with any act related to studies, education politics or student advocacy.

Most Environmentally Friendly Sitsit of the Year
Did you organize amazing sitsit that also were environmentally friendly? We are looking for the most Enviroment Friendly sitsit  of the year, in which you have taken into account recycling, unnecessary trash, climate effects and waste of food. Pictures of the event could help you win!
 
Organisation Heroes
Do you know an organisation active whose commitment, positive attitude or incredible innovativeness you admire? Come fall, you will have a chance to let us know who you think should earn the title of Organisation Hero in order for them to get recognition for their efforts!

Additional Alina Hall trainings in early September
 
Additional Alina Hall trainings will be organized in the early fall. These trainings are mostly aimed at organisations who have booked the Alina Hall for the fall but did not participate in the training in the spring. Each organisation that has booked and wants to use the Alina Hall must participate in the training every calendar year. In addition, at least one of the appointed security persons at each events must have participated in the training in the last year. More specific information, such as dates for the trainings will be provided after mid-August. The information will be available on HYYn Järjestöasiat -page on Facebooka and also sent through email to all organisations.

Students at Pride

Does your studentorganisation want to partisipate to Helsinki-Pride parade 1st of July? HYY takes part to the Pride with the other student organisations and their umberella organisations. Enroll your organisation by sending an email to minna.suorsa@hyy.fi and come to march for equality and diversity!

More information on the Facebook-event.

Reminder: Sign up your organisation to the Freshman Adventure, Opening Carnival and Welcome Fair

The most epic event of autumn 2017 Freshman Adventure is here again! Registration to become a checkpoint host in the 2017 Freshman Adventure is now open. Signing up to the checkpoint host can be done through this form. Registration deadline is 13 August 2017, 11.59pm.
More information you can find here: http://www.en.fuksiseikkailu.fi/host/

The 2017 Opening Carnival is held on Monday 4 September from 2 pm to 6 pm in the Main Building and Porthania as well as on the streets near the buildings!
Now you can register your organisation for the event through Lyyti, Signing up end on 13 August 12 pm.

Invite international students in your activities – Welcome Fair on 29th and 30th of August. Registrate here. More information here.

Sign up for the Opening Carnival is open!
Invite international students in your activities – Welcome Fair on 29th and 30th of August
Services Office summer opening times




Sign up for the Opening Carnival is open!

HYY, student organisations and the University combine their strength at the Opening Carnival. The 2017 Opening Carnival is held on Monday 4 September from 2 pm to 6 pm in the Main Building and Porthania as well as on the streets near the buildings! The detailed programme and schedule of the event will be published in late August.

Now you can register your organisation for the event through Lyyti: https://www.lyyti.in/Avajaiskarnevaalit2017. With the form, you can sign up your organisation for a stand at the Opening Carnival. Signing up end on 13 August 12 pm. This year, organisations are positioned in a new way: stand location is not dependent on the type of organisation anymore. If you want to have certain kinds of organisations neighbouring your stand, please let us know in the form.
 
If your organisation is interested in performing at the Opening Carnival, please visit HYY’s Specialist–Producer Arttu Lehtinen to discuss what kind of performance you could organise. This meeting is held on 15 June at 3 pm–5 pm in HYY's office (at Mannerheimintie 5 A, 2nd floor). For more information: arttu.lehtinen@hyy.fi.


Invite international students in your activities – Welcome Fair on 29th and 30th of August

In August it is possible for associations active within HYY to present your activities for international degree and exchange students. Welcome fair takes place at the Language Center of the University of Helsinki on 29th of August 10 and 17 p.m. and 30th of August between 10 and 16 p.m.

International students can arrange their affairs for their stay at the Welcome fair. Fortunately there’s more to study life than just applications, forms and service. Go international and invite international students in your activities! The amount of places is limited, enrol your association soon enough. We will confirm the visiting hours for groups of students from different faculties in August.

Registrations to https://www.lyyti.in/Welcome_fair_1021/en

More information from HYY specialist Katja Långvik on katja.langvik@hyy.fi or by phone: 050 543 9608.


Services Office summer opening times


The Services Office will serve customers at Mannerheimintie 5 C, Hansakäytävä during the renovation of HYY's Central Office. Accessible entrance to the temporary office is from Kaivopiha, next to Yliopiston apteekki. The opening hours are 10 am-4 pm on Monday and 10 am-3 pm on Tuesday-Friday.

The office is closed in the summer from 22 June to 28 July.

Any questions? Please contact us!
Tiina Petäjä

Organisational services
Student Union of the University of Helsinki (HYY)
+358 50 551 6145
toimisto@hyy.fi 
www.hyy.fi

Picture: Saku Metsärinne

The most epic event of autumn 2017 Freshman Adventure is here again! Registration to become a checkpoint host in the 2017 Freshman Adventure is now open. HYY's Freshman Adventure is an interdisciplinary experience into the student union, its organisations and close partners. Hosting a checkpoint is a fun way to present your organisation and its activities for new students!
 
All HYY's organisations can sign up to host a checkpoint in the Freshman Adventure!

Signing up to the checkpoint host can be done through this form: https://www.lyyti.in/Fuksiseikkailu_2017_rastit_9192/en
Registration deadline is 13 August 2017, 11.59pm.

Why to participate? What kind of checkpoint is good?
Answers to these questions and lot more you can find here: http://www.en.fuksiseikkailu.fi/host/

HYY organized first info session for all checkpoint hosts and those interested in becoming one on Monday 8.5. If you missed this don't worry, next info is coming in autumn.

If you have questions about the checkpoints, contact:
Mikko Kymäläinen
mikko.kymalainen@hyy.fi

Associations that wish to be included in the associations operating within HYY must fill in the electronic application form in TAHLO system on HYY's website and submit the required attachments through TAHLO or to HYY's Services Office. The deadline for the autumn period is Saturday, 30 Sept. The association applications are processed by HYY's Financial Committee. Information about acceptance or rejection is usually received within one month after the application deadline.

New associations must meet the requirements for the associations operating within HYY.

The following attachments are required for the approved decision:
    Budget 2017
    Action plan 2017
    Association rules
    The minutes of the inaugural meeting or the charter of the association
    A list of members. For HYY's members, the list must include the student number of the University of Helsinki.
 
Further information:
HYY Board Member Matias Nurmi, matias.nurmi [ a ] hyy.fi, 050 543 9615
Specialist in charge of associations Emi Maeda, jarjestosihteeri [ a ] hyy.fi, 050 537 3798

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