1 Remember to apply for HYY's operational grant and organisation paper grant
2 Tuning Day 2019
3 HYY POP UP 11–14 March 2019
4 Student Organisations Committee's Newcomers' Night Feb 18.2 at 5 pm
5 TAHLO walk-in in Guidance Corner Feb 22 from 11 am to 3 pm
6 Info session on operational grants for organisations
7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year
8 HYY <3 the Finnish National Theatre: Yhdestoista hetki - tickets to HYY’s members only €2!



1 Remember to apply for HYY's operational grant and organisation paper grant

HYY annually awards operational grants to its organisations. The aim of the grants is to support the activities of organisations operating under HYY. You can apply for the operational grant through an electronic application form at tahlo.hyy.fi. Applications should be left by 1 March. 

HYY supports its organisations' publishing activities by awarding them organisation paper grants. The grant is only awarded for printed publications. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 1 March.

Further instructions on applying and criteria for paper grant: https://hyy.helsinki.fi/en/blog/apply-hyy%E2%80%99s-operational-grant-an...

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2 Tuning Day 2019

Do you want to develop yourself as an organisational actor? Would you like to get some tips and inspiration for tuning your organisation and making it even better? Join us at HYY’s Tuning Day to receive both training and inspiration!

Tuning Day is held at the City Centre campus on Wednesday 27 February 2019. It is a training event for all organisational actors and features a variety of training sessions – you will get lots of chances to learn something new whether you are active in a hobby organisation, a student nation, a subject organisation or a faculty organisation!

Further information on the the training sessions is available at https://hyy.helsinki.fi/en/tuningday

Registration is open from 5 February to 22 February at 11.59 pm:

https://www.lyyti.in/virityspaiva2019

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3 HYY POP UP 11–14 March 2019

Viikki / Meilahti / City Centre / Kumpula

Are you in need of guidance related to housing or subsistence? Would you like to have a positive impact on study affairs and the study environment at the University? Do you have questions related to your wellbeing or study ability? Would you like to receive guidance related to the FSHS’s wellbeing services, for instance? Do you know how HYY influences matters in elections, the city and society? Are you interested in finding out what kind of organisations and committees operate under HYY and how you could join them? Does your organisation need help with administration, for instance? Would you like to give HYY feedback and be involved in influencing the Student Union’s activities and objectives?

Come to the HYY POP UP events in Viikki, Meilahti, the City Centre and Kumpula on 11–14 March 2019!

Members of HYY’s Board and HYY’s specialists will be on call providing guidance every day from Monday to Thursday on each of the University of Helsinki’s campuses in turn. HYY POP UPs will have themed tables related to subsistence, wellbeing, study affairs, elections, committees and organisations. In addition to this, you will be able to get yourself brand-new HYY overall badges, HYY products and prizes!

Event on Facebook: https://www.facebook.com/events/2219899764740926/

and on HYY webpage: https://hyy.helsinki.fi/en/hyypopupeng 

HYY POP UP EVENTS ON 11–14 MARCH 2019

VIIKKI (Lobby of the EE building, Agnes Sjöberginkatu 2)

at 10 am–3 pm on 11 March 2019

MEILAHTI (Terkko Event Space, Haartmaninkatu 4)

at 10 am–3 pm on 12 March 2019 

CITY CENTRE (Guidance Corner, Kaisa House, Fabianinkatu 30)

at 10 am–3 pm on 13 March 2019

KUMPULA (Lobby of Physicum, Gustaf Hällströminkatu 2)

at 10 am–3 pm on 14 March 2019

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4 Student Organisations Committee's Newcomers' Night Feb 18.2 at 5 pm

What on earth is the Student Organisations Committee and what does it actually do? Can I have a say on what the Committee does this year?

You will get an answer to these questions by coming to the Student Organisations Committee’s new members’ evening at 5.00 pm on 18 February in Topelius (Central Office, New Student House, 2nd floor). Come and learn about the activities of the Student Organisations Committee and meet its members in a relaxed fashion! You can also take part in low-threshold brainstorming for the upcoming year’s events for organisational actors.

Do not hesitate to join us!

More information about the event from the Chairperson of the Student Committee, Lovisa Hirvonen, lovisa.hirvonen(a)helsinki.fi.

Facebook event: https://www.facebook.com/events/1207505912758742/

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5 TAHLO walk-in in Guidance Corner Feb 22 from 11 am to 3 pm

Is your organisation facing challenges with Tahlo? Perhaps you need a bit of help? What're you supposed to upload to Tahlo anyway?

Fear not! The organisations specialist of HYY and the board members responsible for organisations and the Finance Committee are going to be at the Guidance Corner to answer your questions about Tahlo and other organisational matters! All this happens Feb 22,

Guidance Corner is located in the main library (Kaisa House) third floor (Fabianinkatu 30): https://guide.student.helsinki.fi/en/article/guidance-corner

For more information, contact the organisations specialist: jarjestosihteeri@hyy.fi

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6 Info session on operational grants for organisations

On what grounds does HYY decide the amount of money my organisation receives?

Come to hear more about the allocation of organisations’ operational grants and ask any related questions in Wilhelmsson Hall on Friday 22 February from 5 pm to 6 pm.

The info session will include information on the principles according to which the grants are allocated, how the allocation of operational grants is conducted and how you can attempt to increase the grant your organisation has received. This year we have a new updated model for allocating the grants.

Questions can also be sent in advance to the chair of the Financial Committee at linda-liisa.kelokari@hyy.fi 

Unfortunately, the premises are not accessible.

WHERE? In Wilhelmsson Hall (at Mannerheimintie 5 A, 5th floor)

WHEN? On 22 February from 5 pm to 6 pm

WHY? Because HYY wants to give you money

Facebook event: https://www.facebook.com/events/404134207061267/

If you can't make it to this event, you can visit us in the Guidance Corner earlier in the same day. We'll be there from 11am to 3pm. More info in this Newsletter.

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7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year

HYY has agreed on a special discount for all HYY’s organisations on overall badge orders from Promler.fi!

We will get overall badges for a discounted price (-15%) for the entire year 2019 as long as we remember to mention the discount code (HYYHUSML19) when asking for offers and ordering.

The discount code is meant only for HYY’s organisations.

The discount code concerns new orders with a normal delivery time.

Contact: info@promler.fi

Here is a link to our cooperation partner’s site: http://www.promler.fi/

Facebook: www.facebook.com/promler 

Instagram: @promlerfi

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8 HYY <3 the Finnish National Theatre: Yhdestoista hetki - tickets to HYY’s members only €2!

The Student Union of the University of Helsinki is cooperating with the Finnish National Theatre to organise a special advance showing of Yhdestoista hetki (‘the eleventh hour’) to HYY’s members at a price of €2 per ticket (normal student price is €22)!

These tickets are meant for all members of HYY, which makes this the perfect time to organise your organisation’s first excursion to the theatre this spring!

Yhdestoista hetki for HYY’s members at 7.00 pm on 27 February 2019 on the Main Stage of the Finnish National Theatre. 

You can reserve the tickets by calling 010 7331 331. The tickets are redeemed from the box office of the Finnish National Theatre. When arriving at the theatre, everyone with a ticket must have their student card with them to prove they are members of HYY. https://kansallisteatteri.fi/lippumyymala/

Come and enjoy the play!

Facebook event: https://www.facebook.com/events/2253350751610481/

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The Student Union can annually allocate operational grants for its organisations which are intended for supporting regular organisational activities. However, the purpose of the operational grant is not to finance all expenses caused by organisational activities but organisations are expected to be active in funding their own operations by collecting a membership fee, for example.

Allocating the grant is primarily based on the activities of the organisation which are evaluated based on the attachments delivered with the application. In addition to activities, the number of members, the management of finances and the need for support are taken into account. The Finance Board of the Student Union annually approves the conditions for allocating and using the operational grant. 

The operational grant is applied by filling the application form "TAHLO" (=  abbreviation for Toiminta-Avustuksen HakuLOmake, application form for operational grant) at tahlo.hyy.fi. If you have lost your username or password, contact the specialist for organisational affairs. The deadline for the application is Mar 1 2019. 

Documents required for the application are

-Budget 2019
-Plan of actions 2019
-Profit and loss statement 2018
-Balance sheet 2018
-Auditor's report 2018
-Report of activities 2018
-Calendar of past activities 2018

Model documents for what these documents should look like can be found here: http://wiki.hyy.fi/index.php/Avustuksia_koskevat_mallidokumentit

Additional complementing documents can be attached to the application, like plan of environmental actions or equity plan.

Apply for HYY’s organisation paper grant

HYY supports its organisations’ publishing activities by awarding them organisation paper grants. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 1 March. The criteria for awarding the organisation paper grant can be found here.

More information:

HYY's Economy Committee's Chair Linda-Liisa Kelokari, linda-liisa.kelokari [ a ] hyy.fi, 050 595 0324

HYY's Board member in charge of organisations Samuli De Pascale, samuli.depascale [ a ] hyy.fi, 050 543 9615

Specialist (Organisations) Jaakko Kalske, jaakko.kalske [ a ] hyy.fi, 050 537 3798

Sign up for HYY’s Chairpersons Seminar!


Welcome to the HYY’s Chairpersons’ Seminar on the 29th of January! The seminar gathers chairpersons from all various organisations operating within HYY, offers support, new ideas and tools to make your year as chairperson as good as possible. All chairpersons and vice-chairpersons from all the organisations operating within HYY are welcome to the event.


Sign up via this form by Sunday the 27h of January by 23:59: https://goo.gl/forms/gKozfxiOZoLwDsl12

 

The event begins at 5 pm with a common session and a little snack at the Alina hall (New Student House,  3rd floor). After the common session each participant will take part in two workshops of their choosing. Each workshop will last 50 minutes with a small break in-between. After the workshops we’ll eat and close the official part of the event. Afterwards we’ll continue the evening with a relaxed afterparty.

 

The event will be mostly in Finnish, but the workshops can also have English speaking groups (please choose the option in the sign up form) and we will do our best to help you follow the event.



THE WORKSHOPS (1-6):

 

WORKSHOP 1: Chairperson's ABC

The basics of being a chairperson. What are the minimum requirements that the chairperson should know? Which things should be done in the beginning of the year? Where can you get help and support?

WORKSHOP 2: Meeting practices

No more confusion or frustration about meeting practices! Here you’ll hone your skills and after the workshop you will excel in running meetings.

WORKSHOP 3: Documents as a superpower!

Does your organization only write documents to please HYY? Not anymore! Through this workshop you will be able to realize how to use your documents as assets for your organization.

WORKSHOP 4: Yes, we can!

Tips and discussion about how to make sure your volunteers can keep going for all of the 365 days.

 

WORKSHOP 5: Team building and motivating

In organizations team building and motivating are the things that pretty much determine what the year will be like for the board. In this workshop we practice and generate ideas for creating a functioning board and keeping them motivated throughout the whole year.

 

WORKSHOP 6: Towards new horizons – leadership in transformation

Do you want to take your organization to a new direction? How to lead the transformations in your organization both when operations are developing and when they are changing? In this workshop you’ll get tips to successful transformation and training on leadership in the middle of transformations.


Welcome!

 

The seminar is organized by HYY’s Student Organisations Committee. More information on the event from the president of the committee: Lovisa Hirvonen, +358 50 3652 544, lovisa.hirvonen@helsinki.fi



How HYY handles participant information (only in Finnish):  https://bit.ly/2FM6zCG

All organisations wanting to use the Alina Hall during the spring must send at least one representative to the Alina Hall training. The organisation must have taken part in the training in order to use their Alina reservation, this will be checked when handing the keys for the premises. All organisations must participate in the training each calendar year and at least one person appointed as a security person in each event organised at the Alina Hall must have participated in the training within the last year. It is highly recommended that several people from one organisation take part in the training. Each participant must sign up by filling out this form. You may represent only one organisation for the training.

The trainings are held at the Alina Hall, on the third floor of the New Student House (Mannerheimintie 5 A). There will be trainings in Finnish, Swedish and English, so please pay attention to the language options for the date you pick and take notice of the different times as well. The training lasts about an hour. The dates for the trainings are:

14.1. at 5 / 6 / 7 pm (Finnish / English)
15.1. at 5 / 6 / 7 pm (Finnish)
16.1. at  6 / 7 pm (Finnish / Swedish)
21.1. at 5 / 6 / 7 pm (Finnish)
22.1. at 5 / 6 / 7 pm (Finnish)

Sign up for the trainings here: https://goo.gl/eeUvXD

PLEASE NOTE! If none of the timeslots fit the schedule of your organization or if you require the training in English or Swedish please fill in the “More information/other comments”-field and include the date of your Alina reservation so that we can schedule a training for you.

More information from the President of HYY's Committee for Student Organisations Lovisa Hirvonen, lovisa.hirvonen(at)helsinki.fi, 050 365 2544.

Also remember these:

Alina Hall's user agreement
Alina Hall's user's manual
Security person agreement




How could your organisation or community be even more appealing, more inclusive and how to better take diversity into consideration when planning events? How could your community be even better and welcoming for all?

HYY organises an equality and inclusiveness themed training evening at Siltavuorenpenkere on 11 December. All organisation actives and other interested in the topic are welcome to join!

The event aims to offer new insights on the various ways of how to make an organisation or community and its actions as equal and inclusive as possible. The event is also a perfect chance for newly elected board members and actives to get a headstart and absorb ideas for the upcoming year.

Facebook: https://www.facebook.com/events/783012685391727/


Sign up:

https://lyyti.in/haloo

The event is organised in cooperation with the University of Helsinki.

The event is held mostly in Finnish, but we will do our best to help out with other language requirements. The place is accessible by wheelchair.


The program:


17:00 Coffee hour
17:10 Opening words, vice rector Tom Böhling (UH) & Jane Kärnä ja Laura Wathén (HYY)

Short speeches
17:20 Jemina Fallenius, Pykälä
17:30 Emi Maeda, EHYT ry
17:45 Mona Eid, Ruskeat Tytöt
18:00 Break
18:05 Equaliy & University community -discussion

Tools
18:35 Break and getting ready for workshops
18:40 Workshop I
19:10 Break
19:15 Workshop II
19:45 The event ends

1. Hello? -  Tools and thoughts for a more inclusive and equal community - event


2. Organisation – to still got time to respond to the equality survey and win a free reservation at Sivistys!


3. Welcome Fair on January 9, 2018 at the Language Centre!


4. Survey: international students in organisations


5. Sign up your organisation for the Students’ Independence Day Procession!


6. Evening on financial statements on 4 December 2018


7. Organisation active - join HYY's Student Organisations Committee!


1. Hello? -  Tools and thoughts for a more inclusive and equal community - event


How could your organisation or community be even more appealing, more inclusive and how to better take diversity into consideration when planning events? How could your community be even better and welcoming for all?

HYY organises and equality and inclusiveness themed training evening to Siltavuorenpenkere on 11 December. All organisation actives and other interested in the topic are welcome to join!

The event aims to offer new insights on the various ways of how to make an organisation or community and its actions as equal and inclusive as possible. The event is also a perfect chance for newly elected board members and actives to get a headstart and absorb ideas for the upcoming year.

More specific content and the schedule for the event will be published on Tuesday 5 December when the sign up opens. The event is organised in cooperation with the University of Helsinki.

Tapahtuma järjestetään suomeksi. Pyrimme auttamaan muiden kielitarpeiden mukaan parhaamme mukaan. Tila on esteetön. Tapahtumassa on kahvitarjoilu.

The event is held mostly in Finnish, but we will do our best to help out with other language requirements. The place is accessible by wheelchair.

Facebook-event: https://www.facebook.com/events/783012685391727/


2. Organisation – to still got time to respond to the equality survey and win a free reservation at Sivistys!



HYY’s equality and organisational sectors have created an equality survey for organisations in order to chart the situation in organisations and to develop HYY’s equality activities and training. The survey is aimed at organisations operating under HYY. We hope to receive one (1) answer per organisation. We will raffle a free reservation at Sivistys for spring 2019 among the organisations that respond to the survey.

The survey is open from 6 to 30 November. The survey: https://www.lyyti.in/Yhdenvertaisuuskysely_jarjestoille_2621/en

3. Welcome Fair on January 9, 2018 at the Language Centre! 


Go international at home, join the event and invite international students in your organisations’ activities! It is possible for student organisations within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on 9th of January between 10 and 16 p.m. The places available for student organisations are limited.
 
Sign up at https://www.lyyti.fi/reg/Welcome_fair_2147/en 

Sign your organisation up at the latest on January 2nd.
 
For more information please contact HYY specialist Hannele Kirveskoski: hannele.kirveskoski@hyy.fi


4. Survey: international students in organisations


HYY is making a survey to investigate organisations’ best practices concerning internationality, the challenges they have and the things HYY could support organisations in. Responding to the survey only takes a couple of minutes but the information is very valuable to us! https://www.lyyti.fi/reg/Kansainvaliset_opiskelijat_jarjestoissa_2382/en

Thank you!


5. Sign up your organisation for the Students’ Independence Day Procession!


Using the form, please inform us whether your organisation is participating with your flag in placing the wreaths at Sankariristi and the procession or just the procession. Please fill in the form as soon as possible and by 11.59 pm on 3 December 2018 at the latest. Further information on the procession, schedule, dress code and organisations’ flags is available on the event’s own website at https://itsenaisyyspaiva.ayy.fi/?lang=en

This year, students join the procession together for sustainable development and the Finnish nature. The event is organised by the student unions of the Capital Region: HYY, AYY, ArtSU, SHS, Kadettitoverikunta, Metka and Helga.

Sign up here: https://www.lyyti.in/Opiskelijoiden_itsenaisyyspaivan_juhlakulkue_3349/en



6. Evening on financial statements on 4 December 2018



HYY is organising an evening on financial statements aimed at the treasurers of organisations operating under HYY on 4 December. During the evening, you will learn how to make an association’s financial statements. Authorised Public Accountant Johanna Hilden will act as the trainer on the course, which is held in Wilhelmsson Hall at 5–8 pm. Unfortunately, the premises are not accessible.

The training session will include the use of the Tilitin software, so we ask that participants bring their own computers with them and install the program in advance. Tilitin can be downloaded for free here: http://helineva.net/tilitin/. There is a limited number of wall sockets on the premises, so we recommend that participants charge their computer before the event.

You can send questions to the trainer in advance. If you already know you will have several tricky problems with topics such as calculating the balance sheet, expenses included in the income statement, posting receipts or anything else related to creating financial statements, send your question to Johanna at johanna.hilden [at] outlook.com.

Sign up for the training session by 1 December using this e-form: https://elomake.helsinki.fi/lomakkeet/93274/lomake.html



7. Organisation active - join HYY's Student Organisations Committee!


Do you like organisations and organisation actives? Come and make HYY the best it can be for organisations and actives!

The Student Organisations Committee participates in the development of the operating conditions for organisations within HYY in cooperation with the specialist and the board member in charge. During the year, the committee for example organises two chairpersons’ seminars and Street sitsit at the Opening Carnival, distributes the user hours for Alina Hall and executes the user trainings, organises contests for organisations, and participates in the development of the operating grant allocation for organisations. On top of that the committee visits places like HYY’s archives and different organisational premises and learns about the kind of activities those organisations organise.

The election meeting is held at HYY’s central office (Mannerheimintie 5 A, 2nd floor) at meeting room Topelius at 6 pm. Next year’s chairpersons and secretaries will be elected at the meeting and overall the meeting is a great place to get to know the committee and perhaps join it for next year!

More info later at HYYn Järjestöasiat -facebook page or  lauri.grunthal(a)helsinki.fi.

1. Organisation – respond to the equality survey and win a free reservation at Sivistys!    

2. HYY150 Festival 10 November – 24 November 2018

3. Olavi Uusivirta and Gasellit to headline the HYY150 Anniversary weekend!

4. Sign up your organisation for the Students’ Independence Day Procession!

5. Evening on financial statements on 4 December 2018

6. SAVE THE DATE! Training and events for organisational actors!

7. The #HYYtymättömät blood donation campaign - you can still participate!


1. Organisation – respond to the equality survey and win a free reservation at Sivistys!


HYY’s equality and organisational sectors have created an equality survey for organisations in order to chart the situation in organisations and to develop HYY’s equality activities and training. The survey is aimed at organisations operating under HYY. We hope to receive one (1) answer per organisation. We will raffle a free reservation at Sivistys for spring 2019 among the organisations that respond to the survey.

The survey is open from 6 to 30 November. The survey: https://www.lyyti.in/Yhdenvertaisuuskysely_jarjestoille_2621/en


2. HYY150 Festival 10 November – 24 November 2018


Free ice cream, escape rooms, glitter and discussions – there’s something for everyone at the HYY150 Festival!

HYY150 Festival brings you the best student events of HYY from the most dazzling parties to the most interesting seminars. All the events of the festival are either free or have student-friendly prices, and they will be held around Helsinki from November 10 to November 24.
The festival features concerts, clubs, career events, art, and much more. Discover your favourite events at https://en.hyy150.fi/hyy150-festival/


Tulen synty, the grand concert of HYY’s music corporations, will open the HYY150 Festival on 10 November at 5 pm. Helsinki University Symphony Orchestra, YL Male Choir, Academic Male Voice Choir of Helsinki, and Female Voice Choir Lyran will perform songs from their broad repertoires at the Great Hall of the University of Helsinki. Tickets to the concert are €15 for students.

Learn more about the concert and book tickets here: https://www.facebook.com/events/461066407721970/ 


3. Olavi Uusivirta and Gasellit to headline the HYY150 Anniversary weekend!

The HYY150 Anniversary year culminates in an unforgettable Anniversary weekend that is crowned by the HYY150 Birthday Party on Saturday 24 November and the HYY150 Sillis on the Kumpula campus on Sunday 25 November. At the Birthday Party Olavi Uusivirta - one of the brightest stars in Finnish rock - will take the stage. The main artist at the Sillis is one of Finnish rap’s coolest groups - Gasellit! Grab your organisation friends and secure your spots in the party of the century – it will be another 50 years before an opportunity as dazzling as this next presents itself! 

Get tickets: http://bit.ly/hyy150wknd


4. Sign up your organisation for the Students’ Independence Day Procession!


Using the form, please inform us whether your organisation is participating with your flag in placing the wreaths at Sankariristi and the procession or just the procession. Please fill in the form as soon as possible and by 11.59 pm on 3 December 2018 at the latest. Further information on the procession, schedule, dress code and organisations’ flags is available on the event’s own website at https://itsenaisyyspaiva.ayy.fi/?lang=en

This year, students join the procession together for sustainable development and the Finnish nature. The event is organised by the student unions of the Capital Region: HYY, AYY, ArtSU, SHS, Kadettitoverikunta, Metka and Helga.

Sign up here: https://www.lyyti.in/Opiskelijoiden_itsenaisyyspaivan_juhlakulkue_3349/en


5. Evening on financial statements on 4 December 2018


HYY is organising an evening on financial statements aimed at the treasurers of organisations operating under HYY on 4 December. During the evening, you will learn how to make an association’s financial statements. Authorised Public Accountant Johanna Hilden will act as the trainer on the course, which is held in Wilhelmsson Hall at 5–8 pm. Unfortunately, the premises are not accessible.

The training session will include the use of the Tilitin software, so we ask that participants bring their own computers with them and install the program in advance. Tilitin can be downloaded for free here: http://helineva.net/tilitin/. There is a limited number of wall sockets on the premises, so we recommend that participants charge their computer before the event.

You can send questions to the trainer in advance. If you already know you will have several tricky problems with topics such as calculating the balance sheet, expenses included in the income statement, posting receipts or anything else related to creating financial statements, send your question to Johanna at johanna.hilden [at] outlook.com.

Sign up for the training session by 1 December using this e-form: https://elomake.helsinki.fi/lomakkeet/93274/lomake.html


6. SAVE THE DATE! Training and events for organisational actors!


Organisation Gala on 21 November  
Do you ever feel like you are not appreciated enough in organisational activities? Do not worry – the Organisation Gala, held now for the second time, offers you lots of appreciation for all your hard work in good company! The winners of the organisation contests and the organisation heroes reported to us will also be announced during the evening!

Equality themed training evening 11 December
Does your organisation need some tips and support to make your activities more equal and accessible? Mark December 11th in your calendars! More information coming soon!


7. The #HYYtymättömät blood donation campaign - you can still participate!


HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits.

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.

1. Nominate Organisation Heroes!

2. Participate in Organisations Contests by 4 November!

3. Save the date! Training and events for organisational actors!

4. Alina Hall booking rounds for spring 2019

5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

6. Apply for furniture purchasing grant! 

7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


1. Nominate Organisation Heroes!

HYY is looking for Organisation Heroes, so let us know of a humble and hardworking active, a positive and inspiring superperson, someone who should get acknowledgement for their work.
More information: https://hyy.helsinki.fi/en/node/13345#sankarit

Organisation heroes can be reported to us here: bit.ly/jarjestosankarit2018

The deadline is 4 November at 3 pm.


2. Participate in Organisations Contests by 4 November!


Organisation Contests are here again!
 
For this year the competition categories are overall patch, organisation paper,cooperation, sitsisong, organisation premises and BOOST365 that is about  taking care of the well-being of organisation actives.
More information on HYY’s website hyy.fi/organisationcontest
Participation for all contests via this form: bit.ly/jarjestokilpailut2018

Deadline for participation is on November 4th at 3 pm. 
 
Enter to win money and fame for your organisation!


3. SAVE THE DATE! Training and events for organisational actors!


Seminar for Chairpersons II on 13 November
The second Seminar for Chairpersons this year includes topics such as processing the greatest successes and causes of frustration during the year as well as what is still to be done. The seminar is aimed at the outgoing and new chairs of organisations.

Organisation Gala on 21 November
Do you ever feel like you are not appreciated enough in organisational activities? Do not worry – the Organisation Gala, held now for the second time, offers you lots of appreciation for all your hard work in good company! The winners of the organisation contests and the organisation heroes reported to us will also be announced during the evening!

The ‘Tomorrow is shaped NOW’ event on 26 November
The event, part of the HYY150 Anniversary year, focuses on the future and building it. Particularly relevant future-building for organisational actors is scheduled for 6.00–6.45 pm!

Evening on financial statements on 4 December 
The end of the year is approaching and the organisation’s financial statements are looming on the horizon. But what should you enter into the balance sheet account? What do the financial statements include? What is the difference between the assets and liabilities of the balance sheet? Who signs the financial statements? HYY is organising an evening on financial statements aimed at treasurers on 4 December. During the evening, you will learn how to make an association’s financial statements.


4. Alina Hall booking rounds for spring 2019


The booking rounds for Alina Hall have begun. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round. More information and links to the forms: https://hyy.helsinki.fi/en/blog/booking-rounds-alina-spring-2019
 


5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits. 

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.


6. Apply for furniture purchasing grant!

HYY supports furniture puchases for organisational premises. The grant is intended for organisations which primarily operate in HYY premises and the grant is mainly directed to purchasing tables, chairs, cupboards with locks and other decoration supplies. This grant has no deadline. It can be freely applied for through the Secretary for Organisational Affairs when necessary.

The aim is that furniture would increase the cosiness of organisational premises and the willingness of organisations to look after their premises even better.

Applications which specify the need for furniture and the formalities connected with purchases can be sent by e-mail to jarjestosihteeri(at)hyy.fi or by mail to Helsingin yliopiston ylioppilaskunta, PL 1099, 00101 HELSINKI.


7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYY’s anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus. Organisations can buy more affordable ticket packages for the Birthday Party on the 17th of October and onwards.

Booking rounds for Alina Hall from 15 October till 11 November


Booking rounds for Alina Hall are here again. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina  must complete the user training for Alina hall in 2019 by their reservation date. Training sessions will be held at the beginning of the spring and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi


Advance booking


Advance booking round is from 12 pm on the 15 Oktober  - 11:59 pm on the 22 Oktober. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at: bit.ly/alinaennakko

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 17:00 pm - 19:30 pm on 24th of Oktober.


Actual reservation rounds


Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations. Organisation can have only one (1) reservation in a round, but there can be several options for the date in the reservation form.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.


Round I
Reservation period 12pm, 25 Oktober – 12pm, 31 Oktober.
Reservations are made through the form: bit.ly/alinafirst
Processing of reservations 1 November,  17 pm - 19.30 pm.

Round II
Reservation period 12pm, 5 November – 12pm, 11 November.
Reservations are made through the form: bit.ly/alinasecond
Processing of reservations 12 November,  17 pm - 19.30 pm.


Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.


Reservations after the reservation rounds


You can request for the remaining dates (if there are any)  at HYY's Service Office from 14th November onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi


If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson Lauri Grünthal lauri.grunthal(at)helsinki.fi, 0503277480


1 HYY150 X Organisation 
2 Ticket packages for organisations for the HYY150 Birthday Party
3 Ticket packages for organisations for the HYY150 Sillis


1 HYY150 X Organisation


Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!
 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYYís anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations.

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus.

More information:
vuosijuhla@hyy.fi
https://en.hyy150.fi/participate/


2 Ticket packages for organisations for the HYY150 Birthday Party


PARTY LIKE IT’S 1868 – The celebrations at the HYY150 Birthday Party will be worthy of 150 years!

The entire HYY150 Anniversary year culminates in the unique Birthday Party held at The Circus on 24 November. The evening will be full of festive atmosphere, glitter, music, surprises and friends, as we celebrate our Student Union in the most memorable party of the century. The party kicks off at 10 pm, and the dance floor will not rest until the early hours. The highlight of the Birthday Party is a performer who will, of course, be a surprise and whose stage charisma will not leave anyone at the party cold. Grab your friends and secure your spots in the party of the century – it will be another 50 years before an opportunity as dazzling as this next presents itself!

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
On the week of the event (19–24 November): €17 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! The prices include the cloakroom service fee (€3). There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/bdayparty
https://www.facebook.com/events/275606566403100/


3 Ticket packages for organisations for the HYY150 Sillis



UNBELIEVABLE + UNRESTRAINED + FUN + SURPRISING + X = SILLIS?

The HYY150 Sillis gets students and alumni together to celebrate the culmination of the HYY150 Anniversary weekend in Physicum on the Kumpula campus (at Gustaf Hällströmin katu 2).

Put on your sweatsuit or animal costume, or just continue in your festive attire for the entire weekend. This Sillis has something for everyone: you can chitter away in a livelily avian way (chirp chirp), compete on game consoles, conquer the karaoke crown, revel in the rhythms of a surprise artist and DJ, take a helping of herrings or a mouthful of mocktails and, of course, just spend the weekend in the most chill or brill company.

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
Tickets during the weekend of the event at the Bailataan.fi online store
24–25 November: €20 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/sillis
https://www.facebook.com/events/1370036119795181/

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