All associations must have a member register by law and HYY also requires that its associations monitor the number of members. However, the maintenance, establishment and secure storing is not always easy. HYY will organise a member register training for all interested parties at 5pm-8pm on Wed, 18 Sept. The trainer is Olli Välke from Visio study centre. Välke's background is in the student union activities and he has written guides concerning organisational activities. An optional pre-assignment is sent to the participants before the training. The training will be held in Finnish.

 

 

Themes of the training:

 

  • Why is the registration necessary and which terms does the law impose upon it?
  • How is the register set up in practice?
  • How is the register maintained and updated?
  • How are the maintenance responsibility and the register transferred to the new board?

 

 

Please register by 11.59pm on 15 Sept via E-form: https://elomake.helsinki.fi/lomakkeet/44469/lomake.html

 

 

For further information on the training, please contact Organisation Specialist Akseli Huhtanen, jarjestosihteeri (at) hyy.fi, 0505373798.

 

1 Organisations, sign up for the opening carnival!
2 Invite international students in your activities - Welcome Fair on 29th and 30th Aug at 10-17 pm
3 Summer opening hours of the services office
4 Please tidy up your premises before summer
5 Come to arrange HYY's 145th anniversary!
6 Welcome to Helsinki Think Company!
7 Earn EUR 500 for your organisation!
8 Take the survey on local democracy and advocacy
9 Have a good summer
 
 

 

1 Organisations, sign up for the opening carnival!

 

The Opening Ceremony of the academic year and the Opening Carnival will be celebrated on Monday, 2 September. According to the Rector's decision, teaching is not organized in the afternoon of the opening day and therefore everyone at the University can participate both in the Opening Ceremony at 12noon and the Opening Carnival from 2pm to 6pm if they wish to do so. The more specific programme of the opening day will be published on the HYY website at the end of August.

 

The organisations within HYY and university units can introduce their activities for thousands of students during the Opening Carnival. This is an excellent opportunity to gain new enthusiastic members for organisational activities! You can register with the following form by 12noon on 12 August: https://elomake.helsinki.fi/lomakkeet/43329/lomake.html?rinnakkaislomake...

 

In addition to the presentations of organisations, the opening carnival offers versatile programme, such as the performances of choirs, orchestras, theatre groups and sports clubs within HYY. If your organisation or group wants to perform at the Carnival, please get in touch asap with HYY's Specialist-Producer Pipsa Penttinen (pipsa.penttinen at hyy.fi, 050 537 2831).

 

2 Invite international students in your activities - Welcome Fair on 29th and 30th Aug at 10-17 pm

 

In August it is possible for associations active within HYY to participate in the Welcome Fair for international degree and exchange students. The event takes place at the Language Center of the University of Helsinki on 29th and 30th of August between 10 and 17 p.m. Go international at home, join the event and invite international students in your associations’ activities!

 

Enrol your association to the Welcome Fair of the autumn 2013. You can participate for some hours or for the whole day. The places available are limited, registrations to HYY specialist Katja Långvik by e-mail on katja.langvik@hyy.fi before  the 27th of August. More information available also by phone: 050 543 9608.

 

3 Summer opening hours of the services office

 

HYY's Services Office will be closed in the summer from June 20 to July 26. In addition, the Services office is closed June 7 and June 14.

NB! If your organisation has a mailbox at the central office, please remember to empty it before Midsummer Day (25 June)! Also, please remember to discontinue or change your magazine subscriptions to another address for the summer.

 

4 Please tidy up your premises before summer

 

Please tidy up your premises so that flies or other pests cannot invade them during the summer. For example, it’s vice to remove any food supplies before hot weather. Empty bottles should also be properly discarded.

 

5 Come to arrange HYY's 145th anniversary!

 

Are big parties close to your heart or do you enjoy academic anniversary festivities? Have you perhaps been involved in organising one, or are you good at pulling the strings? So apply for the position of HYY's anniversary master!

 

The 145th anniversary will take place on 26 Nov and it is celebrated in the form of academic dinner party. The anniversary master will participate in the planning of the party and is responsible for the practical implementation. You can also apply as a pair!

 

A total reward of EUR 1,000 is paid for the master or masters. Free-form applications should be sent to the address hallinto(at)hyy.fi with the subject "KYLLÄ! - vuosijuhlamestariksi 2013" by 4pm on Mon, 10 June 2013. Possible interviews will be held during the week 24.

 

Further information:

 

Pipsa Penttinen, Specialist-Producer (culture) tel. 050 537 2831, pipsa.penttinen(a)hyy.fi
Elina Tyynelä, Board Member in charge of cultural affairs tel. 050 325 8041, elina.tyynela(a)hyy.fi

 

6 Welcome to Helsinki Think Company!

 

Helsinki Think Company is a meeting place for new kind of entrepreneurship in the middle of the city, where students, researchers and entrepreneurial-minded can build networks. It is a communal workspace, scene of events and a passage to services. Whether you are a boot-strapping start-upper, experienced serial entrepreneur or just an enthusiast, the space is open to you! We hope to see you in Vuorikatu 5, from Monday to Friday between 10 am and 6pm. Check out our events: http://network.helsinkithinkcompany.fi/events.

 

7 Earn EUR 500 for your organisation!

 

OLL is looking for a student group of 20 people to be in charge of a refreshment station in Helsinki City Marathon

 

The Finnish Student Sports Federation OLL has annually helped Helsinki City Marathon by gathering a student association to one refreshment station, which is responsible for the distribution of water and Gatorade to the participants. For several years, the refreshment station has been located in Lauttasaari in Helsinki. This year, the marathon will be run on Saturday, 17 Aug, starting at 3pm and 20 people must be at the service point approximately between 2pm-8.30pm. The refreshment station group can consist of a subject organisation, student sports club or other student association, for example.

 

For this responsibility, OLL will pay a reward of EUR 500 to the association account after the marathon.

 

Further information:
jenny.soderman(at)oll.fi
and on weekdays between 8am-4pm at the number 044-7800217

 

8 Take the survey on local democracy and advocacy

 

Association members in the metropolitan area: please respond to the survey of OK Study Centre on local democracy and advocacy, and you could win a book gift card or cinema tickets! Surveys:  www.webropolsurveys.com/S/FCB5D4738820E33A.par ja www.webropolsurveys.com/S/0F3202F6D65682E0.par

 

The last day to respond is 2 June 2013.

 

9 Have a good summer

 

HYY's organisational sector wishes relaxing and leisurely summer to organisation members. The next organisation newsletter will be published in the beginning of the autumn.