HYY's Committee for Organisational Affairs welcomes all the chairpersons of faculty and subject organisations, student nations and recreational organisations operating within HYY to the seminar for the chairpersons on the 3rd of November!
How has you term as chairperson gone? Like a bed of roses? Or have you felt completely on your own? What do you need to remember regarding the end of the year and how can you brief your successors well?
 
Come and meet others in the same situation and spend a relaxed evening together!
Staff members from HYY will also talk about current affairs concerning organisations and the event can offer an excellent opportunity to discuss with and give feedback to HYY.
 
Registration for the seminar for chairpersons by midnight on 1st of November with the e-form:

http://goo.gl/forms/Yu7Yem2uo3
 
 
In addition to the chairperson, another representative from your organisation is welcome to the event.
 
The seminar will be held mostly in Finnish. It will include a common opening session, two workshops, a brief closure and an after party. A more detailed schedule of the seminar can be found in the beginning of the e-form.


NEW!

During the seminar, there will also be a workshop intended for people interested in running for chair. The workshop starts at 7pm and lasts 45 minutes. This workshop will cover the things you need to know before applying to the post of chairperson. In the workshop you will acquire essential knowledge about the Student Union and how it operates, and you will also hear comments and thoughts from former chairpersons about their year as chairperson. There will also be a chance to ask questions.

There is no limit to how many can participate from one organisation, however the overall maximum of participants is 80.

You can sign up for the workshop by midnight on 1st of November with the e-form:

http://goo.gl/forms/f8dpFkLq2E

Unfortunately, we won’t be able to provide any food service for participants in the new chairpersons´ workshop. However participants are warmly welcome to the after party. There is also a possibility to bathe in sauna.

 
Facebook event: https://www.facebook.com/events/893311754055601/
 
For further information on the event, please contact:
Tero Juutilainen
tero.juutilainen [ ] helsinki.fi

We are going to celebrate HYY’s 147th birthday at the Old Student House on 26 Oct from 11pm- til late. There will be music, dancing, epic fun, and thanks to our partner, sparkling wine at a very student friendly price! The even is free of charge with a valid student card, the cloak room fee is EUR 3. More info and Facebook-event are coming in the end of October.

It’s usually much more fun to go to a party with all your friends, so we want to encourage you to throw a pre-party! Thanks to our partner we have some sparkling wine we can give you - to get your party started!

Interested? Email hanna.hynynen(a)hyy.fi. Let us know who you are, where is your pre-party and how many will attend, and we will get back to you ASAP!

Alina hall can be booked during reservation rounds. There are two reservation rounds during the spring. In addition, an advance booking session is organised. During these rounds, you can make two (2) reservations for Alina hall for the spring of 2016. You must have completed the user training for Alina hall by your own reservation date during the current calendar year. Additional compulsory training events may be organised during the year, if found necessary. If an organisation does not participate in the training session, the reservation will expire.
Reservations are made through an electronic form.

Advance reservations
Advance reservation period is 19.–25.10. During this period, organisations have the opportunity to book festive premises in advance before the beginning of actual booking rounds if they have a well-grounded reason (e.g. anniversary) to apply for a specific date.
Advance reservations are made through a separate reservation form at:  http://goo.gl/forms/udVLQej2ae
Advance booking must include:
    Name of the organisation that makes the booking
    Contact person and telephone number
    Event for which you want to book the premises and the nature of the event
Decisions on advance reservations are made by the Committee for Organisational Affairs together with the board member in charge of organisations and the specialist (organisations) at 6pm-9pm on 27th Oct.

Actual reservation rounds
Reservations are made during two rounds. On each round, you can apply for one reservation for Alina hall if you have not made an advance reservation for Alina.Organisations must check the available hours from the Student Union's electronic calendar at
http://hyy.helsinki.fi/varaukset/. Reservation rounds will be organised on 29 Oct – 8 Nov and 11 Nov–16 Nov.
The arrival time of the reservation does not affect the status of booking, but incomplete or late applications will not be processed. If there are overlapping bookings, the organisations in question will be offered other available dates through mediation. If agreement is not reached, the matter is settled by drawing lots. The Committee for Organisational Affairs is in charge of the mediation and the raffle.
NB! The contact person designated by the organisation should be reachable by telephone after the end of both booking rounds when bookings will be processed. In this way, the mediation of overlapping bookings is possible. Organisations should also consider alternative dates in case the original booking overlaps with an event of another organisation. Please make sure before each booking that the requested date is available!


Round I
Reservation period 8 am, 29 Oct–10pm, 8 Nov
Reservations are made through the form: http://goo.gl/forms/8eyC1h6S6f
Processing of reservations 9 Nov, 6pm-9pm at meeting room Cajsa


Round II
Reservation period 8am, 11 Nov-10pm, 16 Nov
Reservations are made through the form: http://goo.gl/forms/kkIY9nuCVB
Processing of reservations 18 Nov, 6pm-9pm at meeting room Seppele.
Please note that the reservation rounds do not end at midnight!
Reservations are updated to the electronic calendar after the reservation rounds.

Reservations after the reservation rounds
You can inquire the remaining available dates at HYY's Service Office from 20 Nov onwards. The available dates are visible on HYY's reservation calendar at  http://hyy.helsinki.fi/varaukset/

Prioritisation of reservations
Advance booking particularly concerns anniversaries, the afterparties of anniversaries and events with a specific date. Traditionally, the greatest emphasis during the regular booking rounds has been on the cooperation events of organisations. If the organisation has not checked the available hours, it may affect the prioritisation order of reservations. The Committee for Organisational Affairs decides on the prioritisation together with the board member in charge of organisational affairs and the specialist (organisations).
Terms and conditions of HYY's festive premises which concern the use of Alina Hall are available at http://hyy.helsinki.fi/sites/default/files/User%20agreement_Alina_2015.pdf

HYY's organisation and freshman committees declare open the organisation contests for the year of 2015. The deadline for entries depends on a category but the winner of each contest will be published in HYY's chairperson seminar on 3 Nov 2015. All contest juries will be published at the same time. The prizes vary depending on a category.

Overall badge contest
Organisation paper contest
Cooperation event contest
Sitsi song contest
Volunteer training contest
Freshman activity contest


 
Overall badge contest


Is your organisation designing a new badge or do you already have an extremely great or fun overall badge? If you answered YES to either of these questions, please send your badge to the Committee for Organisational Affairs.
You can participate in the contest by sending an overall badge or a sketch. Badges should be delivered to the Committee for Organisational Affairs at HYY's Central Office (Mannerheimintie 5 A, 00100 Helsinki). The letter should be addressed to HYY's Committee for Organisational Affairs / Overall Badge Contest. Drafts in formats .jpg, .pdf or .svg should be sent via email to tero.juutilainen(a)helsinki.fi. Please attach a covering letter with a badge or sketch, which includes the organisation's name, contact person's name, e-mail address and telephone number. You can also write a brief informal description of the badge in the covering letter. Delivered material will NOT be returned.
 
HYY's Committee for Organisational Affairs will elect the winner.
Deadline for entries is 3pm on 23 Oct. Late entries will not be considered.
The winner will receive one hundred (100) euro.
Further information: Tero Juutilainen, tero.juutilainen(a)helsinki.fi


Organisation paper contest
 
We are again looking for the best organisation paper. Will your subject organisation win the title of the best paper? Find out and participate in the organisation paper contest organised by HYY's Committee for Organisational Affairs.
You can participate in the contest by submitting one printed or digital issue from the year of 2015 to HYY's Central Office (HYY, Mannerheimintie 5 A, 00100 HKI) with a covering letter. The letter should be addressed to HYY's Committee for Organisational Affairs / Organisation Paper Contest.
Please submit digital material with a covering letter to the chairperson of HYY's Committee for Organisational Affairs at tero.juutilainen(a)helsinki.fi. The covering letter must include the organisation which edits the paper, as well as the name, e-mail address and telephone number of the contact person. The letter should be addressed to HYY's Committee for Organisational Affairs / Organisation Paper Contest. Delivered material will not be returned. The winner will be elected by the jury of three experts convened by HYY's Committee for Organisational Affairs. The jury will select the winner only based on the delivered paper. No additional material will be taken into account. The members of the jury will be published in connection with the announcement of the winner.

Deadline for the contest is 3pm on 16 Oct. Late applications will not be considered.
The winner will receive one hundred (100) euro.

Further information: Tero Juutilainen, tero.juutilainen(a)helsinki.fi


Cooperation event contest
 
Have you always wanted to organise an event with another organisation but have not done it yet? Execute your idea and participate in the cooperation event contest organised by HYY's Committee for Organisational Affairs!
 
The event can be of any kind, but at least two or more organisations who have not previously cooperated must organise the event. The originality of the event as well as cooperation that exceeds faculty, student nation, subject organisation or recreational organisation borders are considered advantages. The event must be organised in 2015. If the event is not organised before the registration ends, the event is evaluated based on the submitted description.
 
You can participate in the contest by submitting a written description of the event through
Google form: http://goo.gl/forms/iQKlzGdKWe. The description must include the participating organisation, contact details, the nature of the event, time and place. You can also submit photo and video material.
 
The deadline for entries is 3pm on 23 Oct. Late entries will not be consideed. The jury consisting of the members of HYY's Committee for Organisational Affairs will elect the winner.
 
The winner will receive one hundred (100) euro.
 
Further information: Tero Juutilainen, tero.juutilainen(a)helsinki.fi


 
 
Sitsi song contest
 
HYY's Committee for Organisational Affairs declares open the NEW SITSI MUSIC CONTEST!
 
The song must have at least new lyrics but new melodies are also very welcome. The song should be suitable for sitsit but the theme of the song is optional. The song should be a new song produced for the contest, which has not been previously performed at sitsit or any other occasion.
 
All HYY's organisations can participate in the contest. You can participate by submitting your contest song to the prestigious jury. Please include the lyrics and the name of the used melody. In case of a new melody, please also deliver musical notes. In addition, we hope that you submit some kind of a recording of the performed song.
 
You can submit contest songs either by email to antti.pollari(a)helsinki.fi or alternatively on a CD to HYY's Central Office during its opening hours (Mannerheimintie 5 A, 00100 Helsinki) in an envelope with the text “JOPO-POLLARI” no later than 3pm on 23 Oct 2015. Late entries will not be considered.
 
The jury elected by HYY's Committee for Organisational Affairs will make the pre-selection and the final winner will be elected by HYY's Committee for Organisational Affairs.
 
The winner will receive one hundred (100) euro.
 
Further information: Antti Pollari, antti.pollari(a)helsinki.fi
 


Volunteer training contest
 
Volunteer active members are the core of organisational activities, as we always need skilled workers. Does your organisation have an inspiring or a constructive way to train your active members? HYY's Committee for Organisational Affairs will organise a contest which looks for the best training event. The training event organised by your organisation may be of any kind, the duration or style do not matter. Diversity, quality and enthusiasm are the most important criteria.
 
You can participate in the contest by submitting a written description through google form: http://goo.gl/forms/clI2pVj8NX. The description must include the participating organisation, contact persons, the nature of the event, time and place. You should also submit photo and/or video material of the event.
 
The deadline for entries is 3pm on 23 Oct. Late entries will not be consideed. The jury consisting of the members of HYY's Committee for Organisational Affairs will elect the winner.
 
The winner will receive one hundred (100) euro.
 
Further information: Santeri Velin, santeri.velin(a)helsinki.fi
 
NB! The event must be organised before 23 Oct!
 
 
 
Freshman activity contest
 
Does your organisation arrange incredible freshman activities?
 
The Freshman Committee is looking for the best freshman activities! Freshman activities may include freshman events or any form of activity, a deed that is aimed at new students and related to their receiption in the academic community. The main criteria is that the event aims to take into account all new students in the organisation: you get extra points if it is easy to participate in the event and if the event is original. The concept of the event does not have to be new but it must be implemented in the upcoming autumn.
 
You can participate in the contest by sending a description of your freshman activities (max. 1,000 words) and the contact person's details as an e-mail attachment (.doc/.odt/.pdf). The description should include at least one comment on the activities by a freshman of the organisation. You may also attach two photos with a description. The event must be executed before you participate in the contest.
Please send an e-mail including the description of your freshman activities to  jane.karna@helsinki.fi no later than 20 Oct 2015. Late entries will not be considered. The winner will be elected in the meeting of HYY's Freshman Committee. The winner will receive a gift certificate of one hundred (100) euro.
 
Further information and registration: Jane Kärnä, jane.karna(a)helsinki.fi