Booking rounds for Alina Hall from 16 October till 8 November



Booking rounds for Alina Hall are here again. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2018. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina  must complete the user training for Alina hall in 2018 by their reservation date. Training sessions will be held at the beginning of the year and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi


Advance booking

Advance booking round is from 12 pm on the 16 October  - 11:59 pm on the 22 October. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at:  https://goo.gl/forms/wiXFMZ19ZbrB1bzb2

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 5pm-8pm on 24 October.

Actual reservation rounds


Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.

Round I
Reservation period 12pm, 25 October – 11:59pm, 31 October.
Reservations are made through the form: https://goo.gl/forms/H56OPc3rGNOPiMO83
Processing of reservations 24 October, 5 pm-9pm.

Round II
Reservation period 12pm, 2 November – 11:59pm, 8 November.
Reservations are made through the form: https://goo.gl/forms/AfqgCqE8S6jSd65U2
Processing of reservations 9 October, 5 pm-9pm.

Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.


Reservations after the reservation rounds

You can request for the remaining dates (if there are any)  at HYY's Service Office from 13 November onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi

If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson jane.karna@helsinki.fi, 0405896369.

Booking rounds for Alina Hall
User training for induction loops
Organisation Contests & Organisation Heroes 2017
#HYYtymättömät
Science Tram challenge for organisations

Booking rounds for Alina Hall


The booking rounds for Alina Hall for spring 2018 begin October 16th. The reservations are made through electronic forms during the booking rounds. There are two official rounds: First booking round (25 October - 31 October) and second booking round (2 November - 8 November). There will also be an advance booking round (16 October - 22 October). Each organisation can obtain a maximum of two (2) reservations to Alina for spring 2018.  More specific information on the booking rounds as well as the links to the electronic forms will be sent out closer to the booking rounds.

User training for induction loops

Come and learn how to use induction loops – and make your organisation’s activities accessible to those that need help in hearing!

The induction loop is a hearing aid that can be borrowed from HYY’s Services Office for free for events organised by organisations that operate under HYY. See also: https://hyy.helsinki.fi/en/organisations/device-rental

The user training for induction loops lasts two hours and starts at 4.00 pm. The training session is held in Mannerheim Hall (at Mannerheimintie 5 A, 5th floor).

Participation is free and requires no advance registration.
The trainer in the event is Jukka Rasa from the Finnish Federation of Hard of Hearing.
Unfortunately, the premises are not accessible, as they cannot be reached by elevator.

Contact person: Lauri Linna (lauri.linna@hyy.fi), tel. 050 595 0324

Organisation Contests & Organisation Heroes 2017

Organisations Contests are on! This year the competition categories are overall patch, organisation paper, most environmentally-friendly sitsit, advocacy act, cooperation, sitsisong and BOOST365 (contest about taking care of the well-being of organisation actives). The search is on also for Organisation Heroes, so let us know of a humble and hardworking active, a positive and inspiring superperson, someone who should get acknowledgement for their work.

More information on HYY’s website. Deadline for BOOST365 and Organisation Paper contest is 30th of October, for the rest 6th of November at 3 pm.

Participation for all contests via this form and organisation heroes can be reported to us here.

We are offering our hand to help this autumn, too – the Student Union of the University of Helsinki (HYY) and Stydi ry, the organisation for social work students, challenge all organisations operating within HYY to take part in this life-saving campaign.

The campaign, launched two years ago, continues with even greater excitement than before as it is now a part of the University of Helsinki’s campaign called ‘Hyviä tekoja – luovuta verta, tue tiedettä’ (‘Good deeds – donate blood, support science’) that will last for the entire academic year.


#HYYtymättömät

Every working day, around 800 volunteer blood donors are needed so that around 50,000 seriously ill patients (such as premature babies, cancer patients and accident victims) get the treatment they need annually. The patient could be you – donated blood cannot be replaced with medication.

The organisations that donate the most blood both quantitatively and in proportion to their number of members during the campaign period of 2 October–30 November 2017 will win one sauna evening at HYY’s premises. In addition, one organisation will win one sauna evening chosen at random.

Does your organisation want to participate in the campaign? Here you will find instructions and more information.

Science Tram challenge for organisations

Would you like to get your organisation on a tram ride? Do you want to organise a memorable pre-Christmas party in the tram, for instance? Do you want your organisation to participate in the urban campaign of all time? The Student Union of the University of Helsinki (HYY) challenges its organisations to collect signatures for the Science Tram 2025 resident’s initiative. The organisation that collects the most signatures during the campaign period, 2 October–30 October, will be rewarded with a tram ride on their chosen route in Helsinki.

Science Tram 2025 is a joint project of the student unions of the Capital Region, aiming to promote a light rail connection that would run through ten higher education campuses, including Meilahti, Kumpula and Viikki. The initiative can be signed by all residents of Helsinki and Espoo who have the right to vote.

You can take part in the campaign by signing up with this form and picking up a ‘campaign package’ from HYY’s Services Office (at Mannerheimintie 5B) by 13 October. The package contains campaign brochures, forms and more detailed instructions for collecting signatures, the best arguments and tips on how to tell people about the Science Tram. For further information, please contact Specialist Sofia Lindqvist (sofia.lindqvist@hyy.fi, 050 543 9605) or Member of the Board Elli Saari (elli.saari@hyy.fi, 050 595 0329) not during 2nd to 10th of October.