1. Nominate Organisation Heroes!

2. Participate in Organisations Contests by 4 November!

3. Save the date! Training and events for organisational actors!

4. Alina Hall booking rounds for spring 2019

5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

6. Apply for furniture purchasing grant! 

7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


1. Nominate Organisation Heroes!

HYY is looking for Organisation Heroes, so let us know of a humble and hardworking active, a positive and inspiring superperson, someone who should get acknowledgement for their work.
More information: https://hyy.helsinki.fi/en/node/13345#sankarit

Organisation heroes can be reported to us here: bit.ly/jarjestosankarit2018

The deadline is 4 November at 3 pm.


2. Participate in Organisations Contests by 4 November!


Organisation Contests are here again!
 
For this year the competition categories are overall patch, organisation paper,cooperation, sitsisong, organisation premises and BOOST365 that is about  taking care of the well-being of organisation actives.
More information on HYY’s website hyy.fi/organisationcontest
Participation for all contests via this form: bit.ly/jarjestokilpailut2018

Deadline for participation is on November 4th at 3 pm. 
 
Enter to win money and fame for your organisation!


3. SAVE THE DATE! Training and events for organisational actors!


Seminar for Chairpersons II on 13 November
The second Seminar for Chairpersons this year includes topics such as processing the greatest successes and causes of frustration during the year as well as what is still to be done. The seminar is aimed at the outgoing and new chairs of organisations.

Organisation Gala on 21 November
Do you ever feel like you are not appreciated enough in organisational activities? Do not worry – the Organisation Gala, held now for the second time, offers you lots of appreciation for all your hard work in good company! The winners of the organisation contests and the organisation heroes reported to us will also be announced during the evening!

The ‘Tomorrow is shaped NOW’ event on 26 November
The event, part of the HYY150 Anniversary year, focuses on the future and building it. Particularly relevant future-building for organisational actors is scheduled for 6.00–6.45 pm!

Evening on financial statements on 4 December 
The end of the year is approaching and the organisation’s financial statements are looming on the horizon. But what should you enter into the balance sheet account? What do the financial statements include? What is the difference between the assets and liabilities of the balance sheet? Who signs the financial statements? HYY is organising an evening on financial statements aimed at treasurers on 4 December. During the evening, you will learn how to make an association’s financial statements.


4. Alina Hall booking rounds for spring 2019


The booking rounds for Alina Hall have begun. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round. More information and links to the forms: https://hyy.helsinki.fi/en/blog/booking-rounds-alina-spring-2019
 


5. The #HYYtymättömät blood donation campaign begins on 1 October 2018!

HYY and Konstruktio challenge all organisations to donate blood between 1 October and 30 November 2018!

The organisations that donate the most blood both quantitatively and in proportion to their number of members will get to use HYY’s Sivistys sauna as their prize.

Participation is easy!
1. Either register a BloodGroup for your organisation at www.veripalvelu.fi/ryhmat or update your already existing group by sending email to sanomatalo.verenluovutus@veripalvelu.fi.

2. Reserve a donation time for your group by sending email to sanomatalo.verenluovutus@veripalvelu.fi and test your suitability as a donor at www.sovinkoluovuttajaksi.fi.

3. Mention your organisation’s name at your donation location. You will receive an overall badge and add your visit to your organisation’s visits. 

For further information, please contact Johanna Sarkama (Konstruktio ry) at johanna.sarkama@helsinki.fi.


6. Apply for furniture purchasing grant!

HYY supports furniture puchases for organisational premises. The grant is intended for organisations which primarily operate in HYY premises and the grant is mainly directed to purchasing tables, chairs, cupboards with locks and other decoration supplies. This grant has no deadline. It can be freely applied for through the Secretary for Organisational Affairs when necessary.

The aim is that furniture would increase the cosiness of organisational premises and the willingness of organisations to look after their premises even better.

Applications which specify the need for furniture and the formalities connected with purchases can be sent by e-mail to jarjestosihteeri(at)hyy.fi or by mail to Helsingin yliopiston ylioppilaskunta, PL 1099, 00101 HELSINKI.


7. Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!


 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYY’s anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus. Organisations can buy more affordable ticket packages for the Birthday Party on the 17th of October and onwards.

Booking rounds for Alina Hall from 15 October till 11 November


Booking rounds for Alina Hall are here again. The hall can be booked during the booking rounds. There are two booking rounds during fall. In addition, an advance booking round is held. During these rounds, you can be granted two (2) reservations for Alina Hall for the spring of 2019. The bookings will be made through online forms, there is one for each round.

Each organisation that wishes to use Alina  must complete the user training for Alina hall in 2019 by their reservation date. Training sessions will be held at the beginning of the spring and more information will be sent out later.  If the organisation does not participate in the training, the reservation will be cancelled.

Terms and conditions of HYY's festive premises concerning the use of Alina Hall are available at https://hyy.helsinki.fi/sites/default/files/user_agreement_alina_2016.pdf

Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi


Advance booking


Advance booking round is from 12 pm on the 15 Oktober  - 11:59 pm on the 22 Oktober. During this period, organisations have the opportunity to book the Alina-hall in advance before the beginning of the actual booking rounds if the organisation has a good reason to do so. Advance bookings concern particularly anniversaries, the afterparties of anniversaries and events with a specific date.

Please notice that if the organisation is granted a reservation during the advance booking round it can’t be granted one until the second actual booking round.

Advance reservations are made through a separate reservation form at: bit.ly/alinaennakko

Decisions on advance bookings are made by HYY’s Student Organisations Committee together with the board member in charge of organisations and the organisations specialist at the Committee’s meeting from 17:00 pm - 19:30 pm on 24th of Oktober.


Actual reservation rounds


Reservations are made in two rounds. On each round, you can apply for one reservation for Alina Hall unless you have been granted a reservation during the advance booking round. Organisations must check the available dates from the Student Union's electronic calendar at http://tilavaraus.hyy.fi . If the organisation has not checked the dates and tries to reserves dates that are already taken, it may affect the prioritisation of reservations. Organisation can have only one (1) reservation in a round, but there can be several options for the date in the reservation form.

The time you fill the application form for the reservations does not affect the outcome, but incomplete or late applications will be rejected. If there are overlapping reservations, we will do our best to offer all organisations atleast one of their original wishes. If that proves to be impossible, the dates may be settled by drawing lots. The Committee for Student Organizations is in charge of the granting the reservations and the raffle. The contact person designated by the organisation should be reachable by telephone after the end of both reservation rounds when the reservations will be processed. In this way, the organisation can be offered another date via phone if none of their original wishes for dates come true.  Organisations should consider alternative dates in case the original reservation wishes overlap with other organisations’ and the raffle doesn’t turn out in their favor.


Round I
Reservation period 12pm, 25 Oktober – 12pm, 31 Oktober.
Reservations are made through the form: bit.ly/alinafirst
Processing of reservations 1 November,  17 pm - 19.30 pm.

Round II
Reservation period 12pm, 5 November – 12pm, 11 November.
Reservations are made through the form: bit.ly/alinasecond
Processing of reservations 12 November,  17 pm - 19.30 pm.


Reservations are updated to the electronic calendar after each reservation round and organisations are sent an email.


Reservations after the reservation rounds


You can request for the remaining dates (if there are any)  at HYY's Service Office from 14th November onwards. The available dates are visible on HYY's reservation calendar at http://tilavaraus.hyy.fi


If you have any questions about the booking rounds you can contact the Student Organisations Committee: jarjestovaliokunta@hyy.fi or the chairperson Lauri Grünthal lauri.grunthal(at)helsinki.fi, 0503277480


1 HYY150 X Organisation 
2 Ticket packages for organisations for the HYY150 Birthday Party
3 Ticket packages for organisations for the HYY150 Sillis


1 HYY150 X Organisation


Arrange a HYY150 X Organisation party and win a sauna night at Sivistys!
 
The HYY150 Anniversary year culminates in the unforgettable Anniversary weekend on the 24th and 25th of November. We encourage every organisation to join us for the most epic weekend of all time. Celebrations begin on Saturday with the dinner party at the Old Student House, continue throughout the night with the HYY150 Birthday Party at the Circus and conclude on Sunday with the HYY150 Sillis, where students and alumni celebrate together in a relaxed atmosphere.
 
Each HYY member and organisation within HYY should be able to take part in this great celebration, but unfortunately there is only a limited number of seats at the dinner party. By organizing a personalized HYY150 X Organization party for members of your organisation, we can all celebrate our 150-year-old student union everywhere around Helsinki simultaneously. Celebrations do not have to be formal – they can be whatever suits you best: a cocktail party, sitsit or a casual get-together while playing some Anniversary bingo? You decide!
 
You will also be able to follow a livestream of the Old Student House anniversary celebrations and attend the party from wherever you celebrate. Short video greetings from all the different celebrations will be shown at the Old Student House in true Eurovision Song Contest fashion. Each of the HYY150 X Organisation parties will be placed on a map so we can all follow how, where and by whom HYYís anniversary is being celebrated. Sign up your organisation’s party here: https://www.lyyti.in/HYY150XOrganisations.

By arranging a HYY150 X Organisation party your organization participates in a raffle and has a chance of winning a sauna night at Sivistys in spring 2019.
 
After the HYY150 celebrations, the evening continues with the sparkling HYY150 Birthday Party at the Circus.

More information:
vuosijuhla@hyy.fi
https://en.hyy150.fi/participate/


2 Ticket packages for organisations for the HYY150 Birthday Party


PARTY LIKE IT’S 1868 – The celebrations at the HYY150 Birthday Party will be worthy of 150 years!

The entire HYY150 Anniversary year culminates in the unique Birthday Party held at The Circus on 24 November. The evening will be full of festive atmosphere, glitter, music, surprises and friends, as we celebrate our Student Union in the most memorable party of the century. The party kicks off at 10 pm, and the dance floor will not rest until the early hours. The highlight of the Birthday Party is a performer who will, of course, be a surprise and whose stage charisma will not leave anyone at the party cold. Grab your friends and secure your spots in the party of the century – it will be another 50 years before an opportunity as dazzling as this next presents itself!

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
On the week of the event (19–24 November): €17 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! The prices include the cloakroom service fee (€3). There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/bdayparty
https://www.facebook.com/events/275606566403100/


3 Ticket packages for organisations for the HYY150 Sillis



UNBELIEVABLE + UNRESTRAINED + FUN + SURPRISING + X = SILLIS?

The HYY150 Sillis gets students and alumni together to celebrate the culmination of the HYY150 Anniversary weekend in Physicum on the Kumpula campus (at Gustaf Hällströmin katu 2).

Put on your sweatsuit or animal costume, or just continue in your festive attire for the entire weekend. This Sillis has something for everyone: you can chitter away in a livelily avian way (chirp chirp), compete on game consoles, conquer the karaoke crown, revel in the rhythms of a surprise artist and DJ, take a helping of herrings or a mouthful of mocktails and, of course, just spend the weekend in the most chill or brill company.

THE SALE OF TICKET PACKAGES FOR ORGANISATIONS OPENS AT NOON ON 17 OCTOBER. Only a limited number of ticket packages will be sold. You can buy a maximum of 5 packages per organisation or group of friends.

Tickets:

17 October–18 November: €120 for a 10-ticket package
24 October–18 November: €15 per ticket
Tickets during the weekend of the event at the Bailataan.fi online store
24–25 November: €20 per ticket

Combo ticket for HYY’s members:
24 October–18 November: €25 for a ticket to the Birthday Party + Sillis

NOTE! There is only a limited number of all ticket types available – act fast!

Buy your tickets at: http://bit.ly/hyy150wknd

More information:
vuosijuhla@hyy.fi
https://hyy.fi/en/sillis
https://www.facebook.com/events/1370036119795181/