The reservation rounds for Alina Hall’s autumn season start soon. There will be two actual reservation rounds in the spring, with an advance reservation round organised as well. During these rounds, organisations may get a total of two (2) Alina reservations for autumn 2019. The reservations are made on the separate electronic forms of each reservation round. Application forms will be published here later.

Each organisation making a reservation must complete the user training for Alina Hall during the current year. The training must have been completed before the organisation’s reservation takes place. User training for Alina Hall will be organised again in early autumn, and we will inform you about it later. If an organisation does not participate in the training, their reservation will expire.

Terms and conditions of Alina Hall’s user agreement can be found from https://bit.ly/2BRbJum. Organisations should check which time slots are free at a given time from the Student Union’s electronic calendar at http://tilavaraus.hyy.fi. 

Advance application round

During the advance reservation round, organisations have the opportunity to apply for a reservation in advance before the actual reservation rounds begin if they have a well-justified reason to apply for a specific day. The advance reservation round thus covers occasions such as anniversaries, anniversary afterparties and events connected to a specific date. The criteria for the allocation of the advance reservations will be decided in the committee’s meeting on 5 March, and the criteria will be announced in connection with the reservation form.

In case an organisation is granted a reservation to Alina Hall in the advance reservation round, it CANNOT apply for a reservation in the first actual reservation round. Instead, the organisation can get its second reservation only during the second actual round.

Actual application rounds

Reservations are made in two rounds. During each round, an organisation may apply for one reservation to Alina, unless it has been granted a reservation during the advance reservation round. Organisations should check which time slots are free at a given time from the Student Union’s electronic calendar at http://tilavaraus.hyy.fi. Applying for days that have already been reserved may negatively affect the organisation’s chances of acquiring a reservation. Organisations may only receive one (1) reservation on each round, but it is a good idea to state several options for suitable dates in the form.

Decisions on the reservations are made after each reservation round by HYY’s Student Organisations Committee together with the person in charge of organisations in the Board and the specialist in organisations in an allocation event open to the Student Union’s members. The contact persons of organisations applying for a reservation must be reachable when the reservations are allocated in case a need to contact the organisation arises during the allocation process.

Incomplete or late applications will not be processed. If there are clashes in the dates that have been applied for, we will strive to provide all organisations with one of the dates they requested. In case this is not possible, the recipient of a time slot applied for by several organisations is decided by drawing lots. Organisations should consider alternative dates in case their original reservation requests clash with the requests made by other organisations.

Advance application round

Application period: noon on 11 March–11.59 pm on 17 March

Application requests are processed at 4.00–8.00 pm on Monday 18 March in meeting room Topelius

The advance application round has ended.

I round

Application period: noon on 19 March–11.59 pm on 24 March

Application requests are processed at 4.00–8.00 pm on Monday 25 March in meeting room Topelius

Reservation requests are made using the following form:
https://www.lyyti.in/alina_ensimmainen_syksy19

II round

Application period: noon on 26 March–11.59 pm on 31 March

Application requests are processed at 4.00–8.00 pm on Monday 1 April in meeting room Topelius

The reservations are updated into the electronic calendar after each round. Organisations that applied for a reservation will be informed of the decisions by email.

Reservation requests are made using the following form:
https://www.lyyti.in/alina_toinen_syksy2019

Reservations after the rounds

You may inquire about any remaining free time slots from HYY’s Services Office from 2 April onwards. Free time slots can be seen in HYY’s reservation calendar at http://tilavaraus.hyy.fi after the reservation rounds.

In case you have any questions on the reservation rounds for Alina Hall, please contact the chairs of the Student Organisations Committee at jarjestovaliokunta@hyy.fi or its chair, Lovisa Hirvonen, directly at lovisa.hirvonen(at)helsinki.fi or 050 365 2544.

1 Remember to apply for HYY's operational grant and organisation paper grant
2 Tuning Day 2019
3 HYY POP UP 11–14 March 2019
4 Student Organisations Committee's Newcomers' Night Feb 18.2 at 5 pm
5 TAHLO walk-in in Guidance Corner Feb 22 from 11 am to 3 pm
6 Info session on operational grants for organisations
7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year
8 HYY <3 the Finnish National Theatre: Yhdestoista hetki - tickets to HYY’s members only €2!



1 Remember to apply for HYY's operational grant and organisation paper grant

HYY annually awards operational grants to its organisations. The aim of the grants is to support the activities of organisations operating under HYY. You can apply for the operational grant through an electronic application form at tahlo.hyy.fi. Applications should be left by 1 March. 

HYY supports its organisations' publishing activities by awarding them organisation paper grants. The grant is only awarded for printed publications. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 1 March.

Further instructions on applying and criteria for paper grant: https://hyy.helsinki.fi/en/blog/apply-hyy%E2%80%99s-operational-grant-an...

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2 Tuning Day 2019

Do you want to develop yourself as an organisational actor? Would you like to get some tips and inspiration for tuning your organisation and making it even better? Join us at HYY’s Tuning Day to receive both training and inspiration!

Tuning Day is held at the City Centre campus on Wednesday 27 February 2019. It is a training event for all organisational actors and features a variety of training sessions – you will get lots of chances to learn something new whether you are active in a hobby organisation, a student nation, a subject organisation or a faculty organisation!

Further information on the the training sessions is available at https://hyy.helsinki.fi/en/tuningday

Registration is open from 5 February to 22 February at 11.59 pm:

https://www.lyyti.in/virityspaiva2019

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3 HYY POP UP 11–14 March 2019

Viikki / Meilahti / City Centre / Kumpula

Are you in need of guidance related to housing or subsistence? Would you like to have a positive impact on study affairs and the study environment at the University? Do you have questions related to your wellbeing or study ability? Would you like to receive guidance related to the FSHS’s wellbeing services, for instance? Do you know how HYY influences matters in elections, the city and society? Are you interested in finding out what kind of organisations and committees operate under HYY and how you could join them? Does your organisation need help with administration, for instance? Would you like to give HYY feedback and be involved in influencing the Student Union’s activities and objectives?

Come to the HYY POP UP events in Viikki, Meilahti, the City Centre and Kumpula on 11–14 March 2019!

Members of HYY’s Board and HYY’s specialists will be on call providing guidance every day from Monday to Thursday on each of the University of Helsinki’s campuses in turn. HYY POP UPs will have themed tables related to subsistence, wellbeing, study affairs, elections, committees and organisations. In addition to this, you will be able to get yourself brand-new HYY overall badges, HYY products and prizes!

Event on Facebook: https://www.facebook.com/events/2219899764740926/

and on HYY webpage: https://hyy.helsinki.fi/en/hyypopupeng 

HYY POP UP EVENTS ON 11–14 MARCH 2019

VIIKKI (Lobby of the EE building, Agnes Sjöberginkatu 2)

at 10 am–3 pm on 11 March 2019

MEILAHTI (Terkko Event Space, Haartmaninkatu 4)

at 10 am–3 pm on 12 March 2019 

CITY CENTRE (Guidance Corner, Kaisa House, Fabianinkatu 30)

at 10 am–3 pm on 13 March 2019

KUMPULA (Lobby of Physicum, Gustaf Hällströminkatu 2)

at 10 am–3 pm on 14 March 2019

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4 Student Organisations Committee's Newcomers' Night Feb 18.2 at 5 pm

What on earth is the Student Organisations Committee and what does it actually do? Can I have a say on what the Committee does this year?

You will get an answer to these questions by coming to the Student Organisations Committee’s new members’ evening at 5.00 pm on 18 February in Topelius (Central Office, New Student House, 2nd floor). Come and learn about the activities of the Student Organisations Committee and meet its members in a relaxed fashion! You can also take part in low-threshold brainstorming for the upcoming year’s events for organisational actors.

Do not hesitate to join us!

More information about the event from the Chairperson of the Student Committee, Lovisa Hirvonen, lovisa.hirvonen(a)helsinki.fi.

Facebook event: https://www.facebook.com/events/1207505912758742/

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5 TAHLO walk-in in Guidance Corner Feb 22 from 11 am to 3 pm

Is your organisation facing challenges with Tahlo? Perhaps you need a bit of help? What're you supposed to upload to Tahlo anyway?

Fear not! The organisations specialist of HYY and the board members responsible for organisations and the Finance Committee are going to be at the Guidance Corner to answer your questions about Tahlo and other organisational matters! All this happens Feb 22,

Guidance Corner is located in the main library (Kaisa House) third floor (Fabianinkatu 30): https://guide.student.helsinki.fi/en/article/guidance-corner

For more information, contact the organisations specialist: jarjestosihteeri@hyy.fi

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6 Info session on operational grants for organisations

On what grounds does HYY decide the amount of money my organisation receives?

Come to hear more about the allocation of organisations’ operational grants and ask any related questions in Wilhelmsson Hall on Friday 22 February from 5 pm to 6 pm.

The info session will include information on the principles according to which the grants are allocated, how the allocation of operational grants is conducted and how you can attempt to increase the grant your organisation has received. This year we have a new updated model for allocating the grants.

Questions can also be sent in advance to the chair of the Financial Committee at linda-liisa.kelokari@hyy.fi 

Unfortunately, the premises are not accessible.

WHERE? In Wilhelmsson Hall (at Mannerheimintie 5 A, 5th floor)

WHEN? On 22 February from 5 pm to 6 pm

WHY? Because HYY wants to give you money

Facebook event: https://www.facebook.com/events/404134207061267/

If you can't make it to this event, you can visit us in the Guidance Corner earlier in the same day. We'll be there from 11am to 3pm. More info in this Newsletter.

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7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year

HYY has agreed on a special discount for all HYY’s organisations on overall badge orders from Promler.fi!

We will get overall badges for a discounted price (-15%) for the entire year 2019 as long as we remember to mention the discount code (HYYHUSML19) when asking for offers and ordering.

The discount code is meant only for HYY’s organisations.

The discount code concerns new orders with a normal delivery time.

Contact: info@promler.fi

Here is a link to our cooperation partner’s site: http://www.promler.fi/

Facebook: www.facebook.com/promler 

Instagram: @promlerfi

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8 HYY <3 the Finnish National Theatre: Yhdestoista hetki - tickets to HYY’s members only €2!

The Student Union of the University of Helsinki is cooperating with the Finnish National Theatre to organise a special advance showing of Yhdestoista hetki (‘the eleventh hour’) to HYY’s members at a price of €2 per ticket (normal student price is €22)!

These tickets are meant for all members of HYY, which makes this the perfect time to organise your organisation’s first excursion to the theatre this spring!

Yhdestoista hetki for HYY’s members at 7.00 pm on 27 February 2019 on the Main Stage of the Finnish National Theatre. 

You can reserve the tickets by calling 010 7331 331. The tickets are redeemed from the box office of the Finnish National Theatre. When arriving at the theatre, everyone with a ticket must have their student card with them to prove they are members of HYY. https://kansallisteatteri.fi/lippumyymala/

Come and enjoy the play!

Facebook event: https://www.facebook.com/events/2253350751610481/

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The Student Union can annually allocate operational grants for its organisations which are intended for supporting regular organisational activities. However, the purpose of the operational grant is not to finance all expenses caused by organisational activities but organisations are expected to be active in funding their own operations by collecting a membership fee, for example.

Allocating the grant is primarily based on the activities of the organisation which are evaluated based on the attachments delivered with the application. In addition to activities, the number of members, the management of finances and the need for support are taken into account. The Finance Board of the Student Union annually approves the conditions for allocating and using the operational grant. 

The operational grant is applied by filling the application form "TAHLO" (=  abbreviation for Toiminta-Avustuksen HakuLOmake, application form for operational grant) at tahlo.hyy.fi. If you have lost your username or password, contact the specialist for organisational affairs. The deadline for the application is Mar 1 2019. 

Documents required for the application are

-Budget 2019
-Plan of actions 2019
-Profit and loss statement 2018
-Balance sheet 2018
-Auditor's report 2018
-Report of activities 2018
-Calendar of past activities 2018

Model documents for what these documents should look like can be found here: http://wiki.hyy.fi/index.php/Avustuksia_koskevat_mallidokumentit

Additional complementing documents can be attached to the application, like plan of environmental actions or equity plan.

N.B.! In events organised in co-operation with other organisations, the number of participants is counter according to the participants in the whole event!

Apply for HYY’s organisation paper grant

HYY supports its organisations’ publishing activities by awarding them organisation paper grants. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 1 March. The criteria for awarding the organisation paper grant can be found here.

More information:

HYY's Economy Committee's Chair Linda-Liisa Kelokari, linda-liisa.kelokari [ a ] hyy.fi, 050 595 0324

HYY's Board member in charge of organisations Samuli De Pascale, samuli.depascale [ a ] hyy.fi, 050 543 9615

Specialist (Organisations) Jaakko Kalske, jaakko.kalske [ a ] hyy.fi, 050 537 3798