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Sign up for the Opening Carnival!
  https://www.lyyti.fi/reg_2016/Avajaiskarnevaalit_592016_5828/en
Do you want to host a checkpoint in the Freshman Adventure?
HYY's Contests for organisations
http://hyy.helsinki.fi/en/blog/hyy%E2%80%99s-organisation-contests 
Does your organisation want to take over HYYs Instagram?

Sign up for the Opening Carnival!

The Opening Ceremony of the academic year and the Opening Carnival will be celebrated on Monday, 5 September. According to the Rector's decision, teaching has not been organised in the afternoon of the opening day in previous years, and this will probably be the case this year, too. Therefore everyone at the University can participate both in the Opening Ceremony at 12noon and the Opening Carnival from 2pm to 6pm if they wish to do so. The more specific programme of the opening day will be published on the HYY website at the end of August.

The organisations within HYY and university units can introduce their activities for thousands of students during the Opening Carnival. This is an excellent opportunity to gain new enthusiastic members for organisational activities! You can register with the following form by 12noon on 8 August: https://www.lyyti.fi/reg_2016/Avajaiskarnevaalit_592016_5828/en

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Do you want to host a checkpoint in the Freshman Adventure?

The Freshman Adventure, organised by HYY, is an interdisciplinary event where 3,000 people dive into the world of the Student Union, its organisations and close cooperation partners. Hosting a checkpoint is a fun way of introducing your organisation and its activities to new students.
To sign up to host a checkpoint, fill in the form at http://www.en.fuksiseikkailu.fi/signup/. Please sign up by 31 July.

More information:
http://www.en.fuksiseikkailu.fi/host/
Facebook event: https://www.facebook.com/events/1745934772318015/

Member of the Board Santeri Velin, in charge of organisations
santeri.velin(a)hyy.fi

Specialist (organisations) Emi Maeda
emi.maeda(a)hyy.fi

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HYY's Contests for organisations

HYY’s Committee for Organisational Affairs declares open the 2016 organisation contests! The winners of all contests will be announced at HYY’s seminar for chairpersons on 21 November.
This year, contests are held in the following categories:

Overall badge
Organisation paper
Sitsi song
Sports event
International event/act
Career event/act

Educational policy act
Read more here:  http://hyy.helsinki.fi/en/blog/hyy%E2%80%99s-organisation-contests

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Does your organisation want to take over HYYs Instagram?

Does your organisation have an awesome new event concept? Do you organise superb activities for students or do you have amazing studying places at your campus? Or maybe you have something else you’d like to show (off) to other students?

We want to exhibit the diversity of HYY’s organisations and by giving our Instagram account to you for a week! The account has a thousand followers, so this is a great opportunity for you to reach new people, gain new followers and make yourselves known!

Interested? Please contact a member of the board Noora Eilola (noora.eilola [a] hyy.fi) to get the chance to take control of HYYs Instagram!

Financial statement evening Dec 10
Organisation meeting of the Committee for Organisational Affairs at 6pm on 3 Dec
Cancellation terms and conditions for Sivistys sauna have changed
HYY's birthday coffee and cake on the campuses!
Ask questions from the Committee for Organisational Affairs and provide feedback

Financial statement evening Dec 10

The year draws to a close and your organisation's financial statements are looming on the horizon. But what should you enter in the balance sheet account? What is included in the financial statements? What is the difference between assets and liabilities in the balance sheet? Who signs the financial statements?

HYY organises a financial statement evening for treasurers where you learn to prepare the financial statements for your organisation. APA Johanna Hildén is the instructor. The training session will be held at Mannerheim Hall at 5pm-8pm on 10 Dec. The training session is held in Finnish. Please sign up for the financial statement evening no later than 7 Dec: https://elomake.helsinki.fi/lomakkeet/46340/lomake.html

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Organisation meeting of the Committee for Organisational Affairs at 6pm on 3 Dec

The action-filled year of HYY's Committee for Organisational Affairs will culminate in the election meeting organised on 3 Dec. In the election meeting, the chair, vice chair and secretaries are elected for the following year. However, you can also join the committee activities in the middle of the year!

Are you interested in developing the Student Union's organisation field or do you just want to get to know other organisation members and be inspired?
You can do all this in the Committee for Organisational Affairs!

In order to participate in the committee activities, you do not need any prior knowledge, it is enough that you are interested in organisations. You can be a freshman or a more experienced student. Meetings are open to all HYY's members.

If you are not yet familiar with the activities of the Committee for Organisational Affairs, come to the next meeting which will be held in the meeting room Seppele at 6pm on 18 Nov. If you cannot attend the meeting but you are interested in acting in the committee, please contact Chair of the Committee Tero Juutilainen (tero.juutilainen(a)helsinki.fi)!

Also join the FB group of the committee: HYY's Committee for Organisational Affairs.

What? Election meeting of the Committee for Organisational Affairs
Where? Mannerheim Hall, New Student House, 5th floor
When? 3 Dec, 6pm
Why? Because <3 organisations

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Cancellation terms and conditions for Sivistys sauna have changed

Cancellation terms and conditions for Sivistys sauna have changed. Instead of the previous 14 days, you can now cancel the sauna without charge 21 days prior to the rental date. If you cancel less than 21 days before the rental date, you will be charged the entire price of the order. So please remember to pay or cancel your sauna reservation in time!

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HYY's birthday coffee and cake on the campuses!

In the honour of its 147th birthday, the Student Union of the University of Helsinki offers coffee and cake to its members in Meilahti, Kumpula and Viikki. Coffee is served in the anniversary week on 23 Nov 2015, 2pm–4pm. Come and take a break from all the exams and courses of the autumn and treat yourself with cake. Take advantage of this member benefit provided by the Student Union!
Meilahti Campus Meeting Point at Biomedicum.
Kumpula Campus Meeting Point Physicum.
Viikki Campus Meeting Point, Building A, Latokartanonkaari 9.

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Ask questions from the Committee for Organisational Affairs and provide feedback

Were the reservation rounds for Alina Hall successful? How about the seminar for chairpersons? Did you meet the committee in the Opening Carnival?

Now you have the opportunity to help the Committee for Organisational Affairs to develop their activities. Through the form below, you can submit feedback and ask questions related to organisations. Questions and feedback can be submitted anonymously and we will respond on the FB wall of HYY's organisational affairs.

You can also provide feedback directly to Chair of the Committee Tero Juutilainen (tero.juutilainen(a)helsinki.fi)

https://docs.google.com/forms/d/1E_eQI13LQSKi9YXx-wxNsGQVV-pg7hrw1skyMuF...

Reservation rounds for Alina Hall to begin on 13 March
Tuning Day 9 March 2015
Grants available for campus meeting points
Organisational Affairs Q & A
"Suursitsit" are coming again!

Reservation rounds for Alina Hall to begin on 13 March

Reservation rounds for Alina Hall are here again. During the reservation rounds, user hours are reserved for the autumn of 2015.

Reservation rounds

Alina hall can be booked during reservation rounds. There are two reservation rounds during the spring. In addition, an advance booking session is organised. During these rounds, you can make two (2) reservations for Alina hall for the autumn of 2015. You must have completed the user training for Alina hall by your own reservation date during the current calendar year. An additional training session is organised, if necessary, in the autumn of 2015. If an organisation does not participate in the training session, the reservation will expire. If the organisation does not participate in the training session, the reservation will expire.

Reservations are made through an electronic form.

Advance reservations

Advance reservation period is 15 March-22 March. During this period, organisations have the opportunity to book festive premises in advance before the beginning of actual booking rounds if they have a well-grounded reason (e.g. anniversary) to apply for a specific date. 

Advance reservations are made through a separate reservation form at:  http://goo.gl/forms/YDVbRT1gdQ

Advance booking must include:

  •     Name of the organisation that makes the booking
  •     Contact person and telephone number
  •     Event for which you want to book the premises and the nature of the event

Decisions on advance reservations are made by the Committee for Organisational Affairs together with the board member in charge of organisations and the specialist (organisations) at 4.30pm-7.30pm on 7 Oct.

Actual reservation rounds

Reservations are made during two rounds. On each round, you can apply for one reservation for Alina hall if you have not made an advance reservation for Alina.Organisations must check the available hours from the Student Union's electronic calendar at
http://hyy.helsinki.fi/varaukset/. Reservation rounds will be organised on 26 March–30 March and 2 Apr–12 Apr.

The arrival time of the reservation does not affect the status of booking, but incomplete or late applications will not be processed. If there are overlapping bookings, the organisations in question will be offered other available dates through mediation. If agreement is not reached, the matter is settled by drawing lots. The Committee for Organisational Affairs is in charge of the mediation and the raffle.

NB! The contact person designated by the organisation should be reachable by telephone after the end of both booking rounds when bookings will be processed. In this way, the mediation of overlapping bookings is possible. Organisations should also consider alternative dates in case the original booking overlaps with an event of another organisation. Please make sure before each booking that the requested date is available!

Round I
Reservation period 8 am, 26 March–10pm, 30 March
Reservations are made through the form: http://goo.gl/forms/aRRWHU5CLy
Processing of reservations 31 March, 6pm-9pm

Round II
Reservation period 8am, 2 Apr-10pm, 12 Apr
Reservations are made through the form: http://goo.gl/forms/qlBP4oJAD5
Processing of reservations 14 Apr, 6pm-9pm

Please note that the reservation rounds do not end at midnight!

Reservations are updated to the electronic calendar after the reservation rounds.

Reservations after the reservation rounds

You can inquire the remaining available dates at HYY's Service Office from 16 Apr onwards. The available dates are visible on HYY's reservation calendar at  http://hyy.helsinki.fi/varaukset/

Prioritisation of reservations

Advance booking particularly concerns anniversaries, the afterparties of anniversaries and events with a specific date. Traditionally, the greatest emphasis during the regular booking rounds has been on the cooperation events of organisations. If the organisation has not checked the available hours, it may affect the prioritisation order of reservations. The Committee for Organisational Affairs decides on the prioritisation together with the board member in charge of organisational affairs and the specialist (organisations).
Terms and conditions of HYY's festive premises which concern the use of Alina Hall are available at http://hyy.helsinki.fi/sites/default/files/Alina-salin%20k%C3%A4ytt%C3%B...

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Tuning Day 9 March 2015

Tune your organisation and make it even better! HYY welcomes all active members of recreational organisations, student nations, as well as subject and faculty organisations to Tuning Day on 9 March 2015. Baffled by the Associations Act? Can skills learned from organisations be used in working life? How to get international students more involved? Get the best tips on Tuning Day, a training event that offers a variety of training sessions to organisation members. The event will take place at the University Main Building at Fabianinkatu 33.

There is common information for everyone over breakfast, after which a variety of training sessions will be organised. To wrap up the day, we will gather at the Helsinki Think Company premises at Vuorikatu 5.

Program:
hyy.helsinki.fi/fi/node/11068

Sign up before midnight 6.3.
https://elomake.helsinki.fi/lomakkeet/58651/lomake.html

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Grants available for campus meeting points

HYY allocates grants to student groups and organisations, which organise events on Wednesdays on campus meeting points. The grant is intended for the organising of programme on campus meeting points, such as coffee supplies, equipment or decoration. The grants are allocated in a discretionary manner but usually the amount is approximately EUR 50/organisation.

Campus meeting points were opened in the honour of the University's 375th anniversary. You can organise activities on campus meeting points on Wednesdays at 2pm-5pm. The meeting points are suitable for organising coffee breaks or meeting new members.

Please send the application to the address jarjesto@hyy.fi. The application should include the following: 
-The event organiser or the contact person of the organising party
-Date of the event
-The purpose for which you apply the grant and the estimated budget
-Bank account if other than the organisation account provided in Tahlo

Further information on campus meeting points:
http://hyy.fi/kampuskohtaamispaikat

Miran Hamidulla
Board Member (Organisations, Environment)
miran.hamidulla@hyy.fi

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Organisational Affairs Q & A

-Are you wondering whether a person X can act as an auditor?
-Is Tahlo already closed and you have forgotten to deliver your documents?
-Do you have any questions related to your organisation/committee activities?

If you have any questions related to organisation or committee affairs, please send it to the address: http://goo.gl/forms/WMyUjYQQE3 .
HYY's organisational affairs ( www.facebook.com/HYYnjarjestoasiat ) publish answers to the presented questions every Tuesday.

You can also submit questions in Swedish and English!

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"Suursitsit" are coming again!

Dear members of the Student Organizations,

Once again we are going to have "Suursitsit", the Grand Academic Dinner Party, at the Senate Square! The event in 2012 was a huge success and now we are planning do make it even bigger and better. 
This year will be special since now it is not only the 375th anniversary of the University of Helsinki but it has also been 150 years since the "ylioppislaslakki", Finnish graduation caps, were used for the first time. The event will be held on Thurday 28th of May at
17-22 o'clock.
The Senate Square has already been reserved and now we need to get as many student organizations to eat, drink and celebrate together. In other words we need all of you to make this party a success!
Each organization has the opportunity to reserve as many seats as they need. The organizations are in charge of taking their members registrations and payments for the event. They also have to take care of their own foods, tableware and drinks.  Every organization can suggest a song/s to a song booklet used in the event, and out of these suggestions the most popular ones will be selected.
A registration sheet will be sent to the organizations in March. You will also get then more information about the event via email, and there will be an info session. For the moment the most important thing for you to do is to find out how many people in your organization want to participate.
If you are interested in arranging this event there is still need for new enthusiastic members. Send an email to Noora Eilola (noora.eilola@helsinki.fi), and you can be part of making the biggest party of the year. If you have any questions or other inquiries you can send a message to me or Noora Eilola.

Best regards
Hennaleena Turpeinen
Suursitsi commitee
hennaleena.turpeinen@helsinki.fi

Seminar for the Chairpersons at the New Student House at 4.30pm on 11 Nov
HYY awards the bilingual act of the year
HYY's Halloped Wiki has been published
Application period for the University's travel grants ends on Nov 19
Become HYY's representative of Hoas delegation!
Coming: Financial statement night for treasurers Dec 3 in Mannerheim hall

 

 

Seminar for the Chairpersons at the New Student House at 4.30pm on 11 Nov

HYY's Committee for Organisational Affairs welcomes all current and the next year's chairpersons in organisations within HYY to the seminar for the chairpersons on 11 Nov! In the seminar, you can exchange experiences about acting as the chairperson, share ideas and hear about current affairs from the organisational field! At the same time, the future chairpersons can get valuable information from the chairpersons who have meritoriously completed their duty. Come and meet your colleagues and spend a relaxed evening together!

Sign up for the seminar for the chairpersons on 24 Oct-11 Nov with the form:
http://goo.gl/wmnvLs  

The seminar will be arranged on Tuesday, 11 Nov, 4.30pm-8.30pm in Mannerheim Hall (New Student House, Mannerheimintie 5 A, 5th floor). In between the programme, we provide tasty food and drinks for the thirsty. The night will continue in a more casual atmosphere (minisitsit+sauna)!

In addition to the chairperson, another representative from your organisation is welcome to the event.

On Facebook: https://www.facebook.com/events/738580296189112/

For further information on the event, please contact:

Ahto Harmo
Chairperson of HYY's Committee for Organisational Affairs
ahto.fi.harmo@helsinki.fi
0405467351

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HYY awards the bilingual act of the year

The university of Helsinki is officially bilingual (Finnish and Swedish). HYY honours a person or organization that has promoted bilingualism at the university with the prize “Bilingual act of the year”. The winner is published at the Finnish Swedish Heritage Day on 6 November.
If you know, for instance, a student organization that functions well in both Finnish and Swedish or if you have attended a good bilingual course, then please let us know.
Suggestions should be sent to board member Mats Ittonen (mats.ittonen(at)hyy.fi) by 31 October. The suggestions should include a short description of what the person or organization has done for bilingualism.

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HYY's Halloped Wiki has been published

The Halloped Wiki, i.e. HYY's guide for student representatives in university administration has been published at hyy.helsinki.fi/halloped. The purpose of the Halloped Wiki, which is executed as an open online guide, is to support the work of student representatives in university administration and open up the university administration for students who are interested in having influence.

At the time of publication, the Halloped Wiki has approximately 40 articles, the topics range from means of influence to the structures of university administration. The wiki does not try to be an extensive data bank on the entire university, but the purpose is to open up the most difficult and essential administrative twists and guide you to find more information. The Halloped Wiki is published only in Finnish for now.
The Halloped Wiki is a natural addition to guide material aimed at HYY's volunteers. HYY has already previously produced the Organisation Wiki aimed at the organisation members. Halloped wiki: http://hyy.helsinki.fi/halloped

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Application period for the University's travel grants ends on Nov 19

Once a year, the University of Helsinki allocates grants to student organisations operating within the University. The grants may be applied for study trips, seminars and congresses, as well as the visits of international student organisations. 

Read more at Flamma: https://flamma.helsinki.fi/portal/home/sisalto?_nfpb=true&_pageLabel=con...

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Become a member of Hoas delegation!

HYY is now looking for members and vice members to Hoas delegation for the term 2015–2016. Read more from HYY's web pages:

http://hyy.helsinki.fi/fi/media-arkisto/uutiset/hae-hoas-valtuuskuntaan-...

 

1 Have a great autumn, organisation members!
2 Leave your mark on Alina Hall, become a table sponsor
3 Freshman Adventure, 25 Sept
4 Invite HYY's Freshman Chancellor to visit your organisation!
5 Seminar for the Chairpersons II on 11 Nov

 

Have a great autumn, organisation members!

In honour of autumn, the floor in Alina Hall has been varnished beautiful and we have acquired new sturdier tables.

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Leave your mark on Alina Hall, become a table sponsor

Would your organisation like to have a sponsor table in Alina Hall? In honour of new tables, we offer all interested organisations the opportunity of having your own sponsor table at Alina Hall. A sponsor organisation can decorate their table surface with their organisation logo, for example. The sponsor table costs €50 and organisations can have one table. Tables are given to the fastest ones.
Further information and registration:
Specialist (organisations) Emi Maeda
emi.maeda@hyy.fi

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Freshman Adventure, 25 Sept

Freshman Adventure is the biggest freshman event of the autumn, where 40 different organisations arrange checkpoints. Now we still need plenty of new students. Even if your organisation does not arrange a checkpoint, you can still register your freshmen for the event. Please make sure that they do not miss anything during their unique freshman autumn! Further information and register form is available at: http://hyy.helsinki.fi/fi/opiskelijalle/uudet-opiskelijat/fuksiseikkailu
Deadline for registration is 15 Sept.

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Invite HYY's Freshman Chancellor to visit your organisation!

HYY has recently appointed its first ever Freshman Chancellor, who acts as the Student Union's face and connects all new students. Freshman Chancellor 2014 is a second-year student Juuso Nieminen. He will participate in HYY's own freshman events, the Opening Carnival on 1 Sept and the Freshman Adventure on 25 Sept, and he also has his own Facebook site https://www.facebook.com/fuksikansleri where he updates news and pictures about places and events related to student life, which he has visited.
 
At this point, your organisation comes to the picture. Would you like Freshman Chancellor to tell about your event and activities to new students of the University of Helsinki? Do you have an event which Freshman Chancellor could visit or where he could be part of the event?
 
Freshman Chancellor hopes to visit as various events as possible, whether it is a casual coffee break or a glorious spectacle, a small recreational group or a large organisation. His goal is to show new students all that can be found in the student community, and this cannot be done without presenting organisations!
 
If you want to invite Freshman Chancellor to your event, please send e-mail to fuksikansleri@hyy.fi. Please mention the date of the event, the type of the event, who is the organiser, and how you would like Freshman Chancellor to participate (say hi quickly, make a speech, anything else…).
Kind regards,
Juuso Nieminen, HYY's Freshman Chancellor
Matleena Kosonen, HYY's Board Member

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Seminar for the Chairpersons II on 11 Nov

HYY's Committee for Organisational Affairs welcomes all chairpersons in organisations within HYY to the seminar for the chairpersons on 11 Nov! In the seminar, you can exchange experiences about acting as the chairperson, share ideas and hear about current affairs from the organisational field.

More information and sign up later on.